Electrical Contracting Administrator

2 weeks ago

Monroe, United States Precision Drive & Control Full time
Job DescriptionJob DescriptionDescription:

Liaison between management, inner company departments and electrical group as well as management and customers; Responsible for all administrative duties of electrical division; Act as project coordinator from estimate to start-up of projects; Complete, record, monitor follow-up and maintain bid requests received; Develops, analyzes and organizes information to promote division efficiency; Aids in the coordination of project/labor scheduling and material procurement; Work closely with Estimators, Project Managers, Superintendents, Director and President.

Responsibilities:

  • Oversee Foundation Mobile Payroll Data Entry Management (weekly posting from field employees, job expenses/travel expense/vehicle expense posting, daily log & toolbox talk tracking
  • Enters employee time records weekly; Researches and analyzes any inconsistencies found in order to provide accurate payroll and labor data; Posts electrician mileage; Assists with getting mileage expense reports approved
  • Assist with project estimating: manage estimate log & Foundation bid tracker, obtaining project documentation, pre & post bid follow up, file management
  • Oversee Time & Material Jobs and Service Orders: Opening of new jobs; Paperwork management; Prepares and analyzes job re-caps for quality end of month customer T&M billing; Final invoicing; Creates manual invoices when necessary; Audits billing entries and researches questions in regard to non-consistent and/or incomplete information ; Proactively communicates inconsistencies between invoices and system information to Accounting; Monitors special requirements for customer billing
  • Coordinates with management to develop and publish the Division weekly schedule; track PTO & apprentice school dates
  • Coordinates and publishes the electrical weekly schedule, on-call schedule and weekend work schedule; Ensures smooth transition of the on-call status between team members on Mondays; Reviews all after hours call reports and identifies, researches and communicates any issues to management
  • Cut & receive purchase orders (back-up accounting dept)
  • Responsible for updating, auditing, and completing job reports to ensure profit; Researches and gives recommendations to resolve inconsistencies; Posts 3106 items to jobs/service orders; Creates job books at job completion
  • Calculates use tax and communicates accurate figures to Accounting (A/R)
  • Schedule Division meetings and schedule conference room; take minutes
  • Answers PDC electrical customer phone calls; Backs up switchboard coverage for A-1 and PDC receptionists
  • Effectively communicates with all PDC and A-1 divisions as well as customers, support departments, and vendors to effectively and proactively resolve issues.
  • Back-up administrative duties for Administrators in other departments
  • Performs related duties as assigned (producing labels, ordering consumables, etc.)
Requirements:

Required-

  • High school diploma or GED
  • Self-motivated, goal oriented quality driven, and capable of working without a lot of supervision
  • Good math skills, including basic algebra
  • Valid driver’s license and good driving record

Desired-

  • Associate or bachelor's Degree in a related field desired
  • 3-5 years of administration experience and knowledge of software
  • 5 years of electrical construction or industrial construction experience a plus
  • National Electrical Code (NEC) knowledge
  • Ability to read and/or understand electrical diagrams & blueprints
  • Understanding of: Safety, Lock-out/Tag-out, HAZMAT, Forklift, Electrostatic Discharge, Foreign Object Damage, and Quality System
  • Experience in Microsoft Office and Microsoft Project a plus
  • Good attendance history

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