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Administrative Assistant
2 months ago
Title
Administrative Assistant
Department
As Assigned
Reports To
As Assigned
Supervises
n/a
Classification
Non-Exempt/Hourly
Overview
The Administrative Assistant acts as the administrative support person for their assigned department(s) and assists the assigned member(s) of the management team.
Responsibilities
- Provide comprehensive administrative support to executive team and senior management, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Prepare and proofread correspondence, in both English and Mandarin.
- Handle all confidential information with discretion and professionalism.
- Greet visitors and clients in a professional and courteous manner.
- Manage phone calls and email inquiries, directing them to the appropriate departments or individuals.
- Manage office supplies inventory and coordinate reorders with procurement department as needed.
- Assist with organizing and coordinating company events, meetings, and conferences.
- Handle general office maintenance and liaise as needed with departments or external vendors.
- Complete any other tasks as assigned by management.
Required Education/Experience
- Fluency in English required.
- Fluency in Mandarin required.
- High school diploma or equivalent required.
Competencies
- Proficiency in professional communication to collaborate effectively with coworkers and other departments.
- Ability to multi-task and work in a fast-paced environment.
- Must be a team player.
- Capacity to quickly learn required skills, such as basic office equipment and selected company software programs.
Work Environment
The work environment for the position includes enclosed offices.
Physical Demands
The physical demands of the position include walking, standing, reaching, and sitting, on a regular basis; ability to speak and hear; ability to visually detect product color and shading variation; entering text or data via keyboard into a computer; seizing, holding, grasping, turning, or otherwise working with the hands; ability to hear, understand, and distinguish speech and/or sounds.
It is the policy of Imperial Star to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA). Imperial Star will not discriminate against any qualified associate or job applicant with respect to any terms, privileges, or conditions of employment because of a person’s physical or mental disability. The Company supports the employment of qualified individuals with disabilities. If any employee believes that accommodation of a disability is necessary to perform the essential functions of a position, the employee must notify the Company of this in writing within a reasonable amount of time after the employee knows or reasonably should have known of the need for accommodation.
Affirmative Action/Equal Employment Opportunity Statement
The equal employment opportunity policy of Imperial Star provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, age, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law.
At-Will Statement
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. This job description does not constitute a contract of employment and Imperial Star may exercise its employment-at-will rights at any time.
