Bilingual Front Desk Receptionist

2 weeks ago

Edinburg, United States Galan Law Firm, PLLC Full time
Job DescriptionJob Description

We are looking for a dedicated and professional Bilingual Receptionist to join our dynamic law firm. The ideal candidate will be fluent in both English and Spanish, with strong written and verbal communication skills in both languages. This full-time role requires proficiency in Microsoft Office Suite, Google Docs, and CRM software.


The successful candidate will be highly organized, capable of multitasking, and possess excellent interpersonal skills. Experience in a law firm or legal environment is preferred. This position involves a variety of administrative and support duties, including managing reception duties, assisting with legal documentation, scheduling, and event coordination. If you are a motivated individual with a passion for providing exceptional client service and support to a legal team, we encourage you to apply.

Compensation:

$12 - $15 hourly

Responsibilities:
  • Reception Duties: Answer and direct phone calls in a professional manner. Greet and assist clients and visitors. Manage incoming and outgoing mail and packages. Maintain the reception area, ensuring it is clean and welcoming
  • Administrative Support: Schedule and manage appointments, meetings, and court dates. Prepare and organize legal documents, correspondence, and reports. Maintain and update client files and databases. Assist in drafting and proofreading documents in both English and Spanish
  • Communication: Serve as the primary point of contact for clients, providing information and addressing inquiries. Translate documents and communications between English and Spanish. Communicate with clients, court personnel, and other parties via phone, email, and in person
  • Event Coordination: Assist in planning and organizing firm events, both in-office and external. Coordinate logistics for events, including booking venues, arranging catering, and managing RSVPs. Provide on-site support during events, ensuring they run smoothly
  • Office Management: Monitor and order office supplies, ensuring inventory levels are maintained. Coordinate with vendors for office maintenance and repairs. Ensure office equipment is functioning properly and arrange for repairs when necessary
  • Support to Legal Team: Assist attorneys with research, case preparation, and client meetings. Manage and organize case files and documents for easy retrieval. Perform clerical duties such as filing, photocopying, and scanning documents
  • Financial Tasks: Assist with billing and invoicing processes. Handle basic bookkeeping tasks, including recording expenses and managing petty cash. Process payments and follow up on outstanding invoices
  • Confidentiality and Compliance: Ensure all client information and firm matters are handled with utmost confidentiality. Adhere to legal procedures and firm policies in all tasks
  • Language Proficiency: Utilize fluency in English and Spanish for effective communication and documentation. Provide translation services as needed for client communications and legal documents
  • Work Schedule: Full-time position, Monday through Friday, 8:00 AM to 5:00 PM. Availability for occasional weekend events as required
Qualifications:
  • Fluent in English and Spanish, with strong written and verbal communication skills in both languages
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Proficient in Google Docs
  • Experience with CRM software
  • Strong organizational and multitasking abilities. Excellent interpersonal skills and professional demeanor
  • Experience in a law firm or legal environment is preferred
  • 1 year of experience as a receptionist, administrative assistant, guest service specialist, or similar position preferred
  • High school diploma, G.E.D. or equivalent
  • Has previous experience with word processing programs and basic computer skills
  • Well-versed in taking telephone calls and handling stressful situations
  • Displays impeccable interpersonal, time management, organizational, and customer service skills


About Company

Why join the Galan Law Firm, PLLC team? Galan Law Firm is a trusted source of legal counsel and advocacy throughout the South Texas communities and beyond. We are a skilled, compassionate, and accomplished team working together to offer our full and focused attention to clients, working together in pursuit of their legal goals and objectives pertaining to immigration and personal injury claims.

  • A team of highly skilled and experienced professionals
  • Competitive salaries and benefit packages
  • Advancement opportunities
  • Community volunteer/outreach opportunities
  • A career transforming clients’ lives

Galan Law Firm is an equal-opportunity employer and welcomes candidates from all backgrounds to apply. We look forward to reviewing your application and potentially welcoming you to our team

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