Office Administrative Assistant

4 weeks ago

Vista, United States DYADlaw. P.C. Full time
Job DescriptionJob Description

This position will play a crucial role in assembling client packets and overseeing Freedom of Information Act (FOIA) requests, among other administrative tasks. This position requires a proactive, organized, and adaptable individual who can efficiently manage multiple responsibilities while maintaining a high level of accuracy and confidentiality. The ideal candidate will be eager to learn all aspects of office administration to provide comprehensive support as client and firm needs evolve.

Compensation:

$18 - $22 hourly

Responsibilities:
  • Assist the Team Lead and attorneys with scheduling, coordinating meetings, appointments, and managing deadlines.
  • Prepare, organize, and manage documents including reports, presentations, and client correspondence.
  • Facilitate communication across departments to support cross-functional tasks and initiatives.
  • Contribute to the enhancement of administrative processes and procedures for increased efficiency.
  • Assemble and distribute client welcome and final application packets for immigration cases.
  • Handle all aspects of incoming and outgoing mail and coordinate in-person client appointments.
  • Assist or oversee the Freedom of Information Act (FOIA) requests and FBI fingerprint submissions.
  • Organize and prepare case documents, including creating tables of contents, cover letters, and assembling case files for legal review.
  • Maintain and update case tasks within the case management system, ensuring accuracy and timeliness.
  • Perform additional administrative duties as required, including handling immigration-related correspondence.
Qualifications:
  • An Associate's degree or 1 - 3 years of experience in an administrative, clerical, or similar role, preferably within a legal or professional services environment.
  • Strong organizational skills and attention to detail with an ability to manage multiple tasks and deadlines efficiently.
  • Excellent communication skills, both written and verbal, and proficiency in using office software and technologies.
  • A proactive and adaptable team player with a positive attitude and a willingness to learn and contribute to team success.
  • A commitment to upholding the firm's values and mission in supporting immigrant rights and legal services.
About Company


DYADlaw, P.C. - a fast-growing law firm passionate about helping immigrants with their legal status and defining their American Dreams is looking for its next team player.

  • Are you passionate about immigrant rights?
  • Do you want to play a role in changing lives?
  • Are you able to work independently and as part of a team?
  • Are you detail-oriented?
  • Do you enjoy being an integral part of things that make a difference and are important?

This is a position that will allow you to work on many exciting cases with a group of dedicated co-workers who all have the same mission - to help people and change their lives.

Come be a dream maker with us

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