Receptionist and Office Assistant

4 weeks ago

Newton, United States Park Aerospace Corp. Full time
Job DescriptionJob Description

Job Summary

Under the direct supervision of the Human Resources, the Receptionist & Office Assistant performs general office and administrative duties. The employee will be responsible for directing calls to appropriate associates, flow of correspondences, and assists management with various office duties when requested.

Essential Job Functions

  • Answers incoming phone calls and routes them to the appropriate party.
  • Answers phones for the President and other personnel as needed. Take messages or field/answer all routine and non-routine questions in a timely and pleasant manner.
  • Accurately records phone messages and information.
  • Greets customers and directs them to the appropriate department or employee.
  • Manages postage machine and copier maintenance and repairs.
  • Maintains general office supplies.
  • Schedules Interviews.
  • Prepares new employee files.
  • Verifies I-9 documentation and maintains book.
  • Assist HR in administrative duties.
  • Assist in set up of meeting rooms for visitors and employee events including audio visual equipment, food, and beverages, etc.
  • Assists management and other staff with various office/administrative duties when requested.
  • Scanning and maintaining Shipping and quality documents.
  • Schedule, organize, and plan complex activities such as meetings, travel, conference calls, and appointments.
  • Regularly review and maintain the EHS calendar.

Other Job Duties

  • Ad-hoc projects as needed.
  • Photocopy and fax information and documents as needed or requested.
  • Type and proofread general correspondence.
  • Compile and create expense reports.

  1. Education/Experience/Skills Required
  • At least 3 years office/clerical experience or related field is preferred.
  • Strong organizational, customer service and telephone skills.
  • Must be computer literate in the use of word processing, spreadsheet and desk top publishing software (Word, Excel, Power Point, Etc).
  • Must have excellent verbal and written communication skills and the ability to interact at all levels of the organization.
  • Must have knowledge of secretarial, office, and administrative procedures.

Physical Requirements

  • Individual required to be sighted (can be medically corrected), with clear verbal and written communications skills. Job includes lifting of product/supplies ranging from minimal to 25 pounds on an occasional basis. Individual will be required to be mobile, with bending, reaching, kneeling, stooping, and crouching.

Other Requirements

  • Occasional problem solving is required in this position.
  • Occasional decision making is required in this position.
  • Frequent computer use is required for this position.
  • This position performs work in a normal office environment.


Job Posted by ApplicantPro

  • Dental Office Receptionist

    4 weeks ago

    Newton Center, United States Affinity Dental Management Full time

    Job DescriptionJob DescriptionJoin a Leading Dental Organization & Advance Your Career!Affinity Dental Management, a premier dentist-run dental organization, provides comprehensive practice management and administrative support services to practices throughout the northeast United States. Our mission is to empower dental professionals, enhance patient care,...

  • Dental Office Receptionist

    3 weeks ago

    Newton Center, United States Affinity Dental Management Full time

    Job DescriptionJob DescriptionJoin a Leading Dental Organization & Advance Your Career!Affinity Dental Management, a premier dentist-run dental organization, provides comprehensive practice management and administrative support services to practices throughout the northeast United States. Our mission is to empower dental professionals, enhance patient care,...

  • Evening Part Time Receptionist

    4 weeks ago

    Newton, United States Stone Rehab and Senior Living Full time

    **Stone Rehabilitation and Senior Living - Newton, MA** **Evening Receptionist** **Schedule**: Monday-Friday, 4:00pm-7:00pm - We are also looking for someone who could serve as an "on call" Receptionist; somebody who could come in if needed in the event this Evening Receptionist calls out sick and/or needs last minute coverage_ **Position Summary**: The...

  • Receptionist Massachusetts

    6 days ago

    newton, United States VPNE Parking Solutions Full time

    Join Our Team as a Receptionist at Parking Office!We at VPNE are committed to delivering top-notch customer service and guaranteeing a hassle-free parking experience.We are in search of a personable and devoted individual to become our new Receptionist.As the key link between us and our clients, you will have a crucial part in establishing a favourable...

  • Receptionist

    2 months ago

    Newton, United States Homestead Rehab & Health Care Center Full time

    We are seeking a courteous and organized Part-Time Receptionist to join our dedicated team at Homestead Rehabilitation and Health Care Center. As the first point of contact for visitors, residents, and staff, you will play a vital role in creating a warm and welcoming environment. **Responsibilities**: Greet visitors, residents, and staff in a professional...

  • Front Desk Receptionist

    1 month ago

    Newton, United States Benchmark Senior Living Full time

    Job Description Connect with your calling. Join, stay, and grow with Benchmark. Cabot Park Village is looking for a receptionist to be responsible for front desk coverage including greeting visitors and vendors, answering the telephone, coding invoices, overseeing the postage meter, and metering mail. The Front Desk Receptionist serves as the information...

  • Front Desk Receptionist

    3 weeks ago

    Newton, United States Benchmark Senior Living Full time

    Job Description Connect with your calling. Join, stay, and grow with Benchmark. Cabot Park Village is looking for a receptionist to be responsible for front desk coverage including greeting visitors and vendors, answering the telephone, coding invoices, overseeing the postage meter, and metering mail. The Front Desk Receptionist serves as the information...

  • Automotive Receptionist Part-time

    3 weeks ago

    Newton, United States McGuire Chevrolet Full time

    Overview: McGuire Chevrolet is seeking a professional and organized Receptionist to join our team. As the first point of contact for our company, the Receptionist plays a crucial role in providing excellent customer service and administrative support. This is a Part Time position with the hours of Wednesdays & Fridays 2:30pm - 8pm and every other Saturday...

  • Receptionist Massachusetts

    3 weeks ago

    newton, United States VPNE Parking Solutions Full time

    At VPNE we pride ourselves in providing excellent customer service and ensuring a smooth parking experience for our clients. We are currently seeking a friendly and dedicated individual to join our team as a Receptionist at our Parking Office. As the primary point of contact for our customers, you will play a vital role in creating a positive first...

  • Medical Receptionist

    1 week ago

    Newton, United States Health Express NJ Full time

    We are seeking a motivated medical receptionist to join our practice in Newton, New Jersey. We provide a wide range of adult and pediatric medical services including urgent care, physicals, integrative medicine, IV infusions, and even professional weight loss management. Duties include answering phones, helping schedule and room patients, registration, vital...

  • Medical Receptionist

    2 weeks ago

    Newton, United States Health Express NJ Full time

    We are seeking a motivated medical receptionist to join our practice in Newton, New Jersey. We provide a wide range of adult and pediatric medical services including urgent care, physicals, integrative medicine, IV infusions, and even professional weight loss management. Duties include answering phones, helping schedule and room patients, registration, vital...

  • Receptionist

    4 weeks ago

    Newton, United States The Hollister Group Full time

    Receptionist We are on the search for an administrative professional to take on reception duties for one of our biotech clients! The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. This candidate will also be assigned duties as...

  • Hair Salon Receptionist

    3 weeks ago

    Newton, United States Vaiani & Clarke Salon Full time

    We are looking for a Salon Receptionist to act as the first point of contact for customers who visit our salon or contact us to learn about our beauty services. **Responsibilities** - Warmly greet clients, walk them to the proper beauty station and inform assigned beauticians of their arrival - Process transactions (cash and credit cards) and issue...

  • Automotive Receptionist Part-time

    6 days ago

    Newton, United States McGuire Chevrolet Full time

    Overview:McGuire Chevrolet is seeking a professional and organized Receptionist to join our team. As the first point of contact for our company, the Receptionist plays a crucial role in providing excellent customer service and administrative support. This is a Part Time position with the hours of Wednesdays & Fridays 2:30pm - 8pm and every other Saturday...

  • Medical Receptionist

    1 month ago

    Newton, United States Boston Center for Memory Full time

    Job DescriptionJob DescriptionMedical Receptionist Job Responsibilities:*Serves patients by greeting and helping them*Scheduling appointments, and maintaining records and accounts.* Welcomes patients and visitors in person or on the telephone, and answering or referring inquiries.* Optimizes patients’ satisfaction, provider time, and treatment room...

  • Medical Receptionist

    6 days ago

    Newton, United States Health Express NJ Full time

    We are seeking a motivated medical receptionist to join our practice in Newton, New Jersey. We provide a wide range of adult and pediatric medical services including urgent care, physicals, integrative medicine, IV infusions, and even professional weight loss management. Duties include answering phones, helping schedule and room patients, registration, vital...

  • Veterinary Receptionist

    1 week ago

    Newton, United States Commonwealth Veterinary Hospital Full time

    Commonwealth Veterinary Hospital is seeking an enthusiastic and motivated full-time receptionist. Duties include but are not limited to greeting clients, filing, booking appointments/surgeries, answering incoming calls, assisting veterinarians with administrative tasks, maintaining relationships with referring hospitals in the area and opening and closing...

  • Front Desk Receptionist

    7 days ago

    Newton, United States The Falls at Cordingly Dam Full time

    **The Falls at Cordingly Dam Located in Newton MA, a Benchmark Senior Living community, is seeking **_Per diem_** Front Desk Receptionist. Must have assistant living experience.** At**_ Benchmark Senior Living_**, we impact lives through human connection. We are thought leaders in assisted living creating quality experiences and inspiring personal growth for...

  • Medical Receptionist

    3 weeks ago

    Newton, United States Health Express NJ Full time

    We are seeking a motivated medical receptionist to join our practice in Newton, New Jersey. We provide a wide range of adult and pediatric medical services including urgent care, physicals, integrative medicine, IV infusions, and even professional weight loss management. Duties include answering phones, helping schedule and room patients, registration, vital...

  • Medical Office Receptionist

    4 weeks ago

    Newton, United States LifeStance Health Full time

    At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It's a lofty goal; we know. But we make it happen with the best team in mental healthcare. Thank you for taking the time to explore a career with us. As the fastest growing mental health practice group in the country, now is...