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Accounts Payable Clerk

4 months ago

Ann Arbor, United States Avalon Housing Full time
Job DescriptionJob Description

*HIRING BONUS: $750*


At Avalon, housing is a human right. Our mission is to build healthy, safe and inclusive supportive housing communities as a long-term solution to homelessness.

Avalon Housing is a non-profit supportive housing provider. Supportive housing is a combination of affordable housing paired with services, such as case management. We don't just help people find housing, we help people stay and thrive in their homes.

If you are passionate about creating more diverse, inclusive, and equitable communities where all people are welcome, Avalon may be a good fit for you.

Our Finance Department is committed to timely, accurate, and responsible financial management. We serve directors, staff, board members, and clients to ensure that all financial matters are managed with care, integrity, and consistency within the best interests of Avalon Housing, clients, and the community. The department provides its service to more than 10 legal entities that are parts of our operation to deliver our mission.

The Accounts Payable Clerk supports Avalon Housing by providing a wide range of accounts payable and cash management services as a part of the finance department. In addition to expertise in accounting and corporate finance, a candidate must possess strong technology skills, aptitude for learning and adapting to change, and a mindset to continuously learn better ways to deliver financial/accounting services in Avalon's fast and growing environment.


In addition to a competitive salary, here are some of the key benefits that Avalon staff receive:


Paid Time Off Paid time off includes three weeks of vacation time plus additional sick and personal time allowances. There is also an extra paid holiday every month

Medical Full-time employees can choose from three different medical insurance plans with dental, vision, and prescription coverage, including an option with no per-payroll premium contribution, even for families Your personal annual deductible is capped at $1,000.

Life and Disability Plans All staff working more than 16 hours per week are provided life insurance and short- and long-term disability plans, with Avalon covering the premium cost.

403(b) Retirement Plan Avalon sponsors a 403(b) retirement plan through Vanguard, available to all employees.


Core Responsibilities include:


Accounts Payable

  • Enter invoices
  • Allocate expenses to the appropriate accounts and cost centers by analyzing invoice/expense reports
  • Research/retrieve invoices as requested
  • Organize all the invoices and checks in digital format
  • Set up and update vendor information
  • Process weekly and ad hoc payable run
  • Prepare weekly aging report and disbursement report (latter for RED)
  • Process EFT and online payments
  • Process various transfers between companies
  • Enter credit card receipts and pay monthly credit card balances
  • Process utility bills
  • Act as a point of contact between the company and its vendors, addressing any invoice discrepancies, and resolving any issues that may arise.

Cash Management

  • Make daily bank deposits
  • Post receipt entries to accounting software and property management software
  • Monthly bank reconciliation & daily cash balance update

Administrative/Other

  • Participate in other agency-required activities
  • Develop and update manuals
  • Dealing with queries from suppliers, clients, and the sales team.
  • Other duties as assigned



Preferred Qualifications:


Education and Certification

  • Bachelor's degree or higher in accounting or finance or related discipline

Knowledge and Experience

  • At least 2+ years of bookkeeping or general ledger accounting experience
  • Wide knowledge of corporate accounting, including payables and cash management
  • Experience in both nonprofit and for-profit accounting
  • Ability to operate computers effectively (utilization of shortcuts, multiple monitors, and business communication software, etc.)
  • Intermediate level of MS Excel (Pivot Table, Index Match, Indirect, Array, PowerPivot)

Attributes

  • Flexibility to keep up with our changing business environment
  • Attention to detail and accuracy
  • Results driven
  • Self-motivated - work and learn effectively with little direction
  • Clear communicator
  • Strong customer service approach
  • Willingness to adapt in a meaningful way and play as a part of the team that shares the same set of professional values
  • Willingness to evaluate problems, identify solutions and partner with departments on implementation of solutions.
  • Successful candidates will demonstrate the ability to work well with multicultural communities.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit for long periods of time, occasionally drive a vehicle, communicate with other persons by talking and hearing, required to lift and carry items weighing up to 25 pounds, and operate computer hardware systems.


A valid driver's license and reliable transportation is required.


Job Title: Accounts Payable Clerk

Reports to: Financial Controller

Location: Ann Arbor, MI

Status: Full-time, Salaried Exempt

Starting Salary: $44,000

Benefits: Health insurance, dental & vision, 403(b), vacation and additional holidays, Life /

AD&D / Short and Long-term Disability plans, Employee Assistance & Wellness

programs

Schedule: 9:00am to 5:00pm Monday through Friday.

This is not a remote job.

Onboarding 90-day period requires being onsite every day. A candidate who

demonstrated competence to work effectively outside of office and flexibility to

step in as needed will be offered a hybrid working arrangement.

Department: Finance and Administration



Benefits including excellent health insurance options, dental & vision, 403(b), generous vacation and additional holidays, Life / AD&D / Short and long-term disability plans, Employee Assistance & Wellness programs


Avalon Housing is an equal opportunity employer and actively seeks applicants from diverse racial and ethnic backgrounds, as well as historically marginalized groups. This includes but is not limited to underrepresented gender identities, sexual/romantic orientations and/or relationship structures, people living with disabilities or mental health conditions, and with lived experience with homelessness or recovery from a substance use disorder, and people with underrepresented religious and/or socio-economic backgrounds. Avalon also encourages those with criminal histories to apply. Avalon doesn't request information about criminal histories until an offer of employment is extended. Avalon will not exclude someone based on criminal history unless it is determined the criminal history is related to or directly conflicts with the responsibilities of the position. We are committed to transparency about our decision making process, and will seek clarifying information from an applicant to help us make a determination in this regard.



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