Executive Assistant

2 weeks ago

Longmont, United States Creative Learning Systems Full time
Job DescriptionJob Description

SmartLab Learning is a comprehensive, K-12, project-based learning environment and curricula that prepares students for the careers of tomorrow. We are currently seeking an Executive Assistant to join our team The Executive Assistant will serve as a key support member of a collaborative, geographically diverse and entrepreneurial leadership team. The EA will function as the CEO’s assistant providing organizational and logistical support in addition to oversight and execution support to a broad range of projects.

Duties And Responsibilities

  • Establish strong partnerships with the entire CLS Leadership Team.
  • Anticipate key issues and informational needs of CEO and the CLS Leadership Team
  • Monitor the performance of key projects for the Leadership Team and CLS Board of Directors.
  • Assist the CEO in maximizing available time, travel, productivity, follow up, feedback, customer, and employee responses to help create a strong organizational culture.
  • Manage the flow of calls, the company and CEO’s calendar daily
  • Proactively anticipate and follow up as much as possible
  • Foster an environment of proactive problem solving, accuracy and speed to resolution
  • Follow up as much as possible to allow the CEO to maximize time on the most important issues
  • Assist the CEO in managing key external relationships (customers and business partners)
  • Maintain an accurate relationship database and timely outreach process
  • Schedule calls and visits; provide written follow-up and a constant contact when needed to help us place the SmartLab brand at the forefront of prospective partners awareness
  • Manage all incoming and outgoing communication to ensure that no information gets lost
  • Respond on behalf of the CEO and ensure both internal and external voices are being heard
  • Track and follow up on the required execution of all corporate documents, reporting requirements, approvals, etc
  • Planning and execution for all key employee and customer events, including budget estimation and tracking for:
  • Staff Happy Hours, Holiday Parties, Teambuilding Events & Strategic Planning Meetings
  • Quarterly Board of Directors Meetings
  • Annual SmartLab Conference
  • Expense Report Management for CEO and other members of the CLS Leadership Team

Requirements

Education and Experience Needed

  • 5+ years in an Executive Assistant or similar leadership support role
  • Experience in building relationships and working with teams across all levels of the organization
  • Experience in interacting effectively with decision-makers to drive speed and performance within the organization
  • Practice and experience in diplomacy, discretion and confidentiality
  • Experience in independently organizing employee events, board meetings, offsite business meetings and conferences, with limited direction from leadership
  • Microsoft Office Suite experience a must, especially PowerPoint and Excel
  • Experience in creating and/or collecting briefing documents, KPI reports, board documents and presentations ahead of events and meetings

Desired Personal Characteristics

  • Self-directed
  • Driven
  • Resilient
  • Trustworthy – personal and professional integrity in all that they do
  • A bias for action, speed and agility
  • Competitive spirit and sense of entrepreneurship
  • Growth mindset

Competencies

  • Organized
  • Efficient
  • Resourceful
  • Detail focused
  • Positive

Benefits

  • Strong connection to the purpose of your work, knowing you’re helping teachers and students grow
  • Working with delightful people at a flourishing company
  • Full benefits package, including paid parental leave
  • Company pays 3% of salary into 401k (regardless of employee contribution amount)
  • Competitive salary ($60,000 to $80,000 pay range for position: )

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