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Operations Specialist
1 month ago
For 35 years, North American Millwright Services has been a trusted contractor that takes on some of the most complex industrial maintenance projects in the Chesapeake region. We offer excellent benefits and working environment. This is a great opportunity to join a growing, dynamic team and have a rewarding career with opportunities for advancement. Apply today
Job Summary
The Operations Specialist provides high-level administrative and marketing support to the President/CEO and senior leadership team. Collaborates with employees at every level of the organization to ensure efficient operations.
Duties and Responsibilities
- Supports the CEO primarily and provides additional support to leadership company-wide as needed
- Coordinates complex job site scheduling and calendar management, as well as content and flow of information as needed
- Assists with generating and sending proposals
- Interacts with customers to a variety of matters related to operations
- Obtains employee contractor/visitor badges as needed for perform services on site
- Provides marketing support and assists with social media content and project management
- Manages professional and personal scheduling for CEO including mail, email, phone calls, client management, and other company logistics
- Assists with travel and accommodations
- Participates in meetings, taking notes and/or records minutes
- Provides administrative and office support including copying, faxing, and/or filing
- Generates and maintains databases
- Other projects and duties as assigned
Requirements and Qualifications
- Bachelor’s degree in communications, marketing, or other relevant field of study; and/or 2 years experience working in fast paced industrial, manufacturing or construction environment
- Excellent written and verbal communication skills
- Strong time management and prioritization skills
- Proficiency of Microsoft Office, Social Media platforms and aptitude to learn and implement new software and systems
- Possesses strong organizational and time management skills
- Team player with strong interpersonal skills and situational awareness
- Embraces and adapts to change; supports organizational change
- Must type minimum of 45 words per minute
- Must demonstrate professionalism and good judgement
- High degree of attention to detail and confidentiality
- Customer-service mindset for internal and external customers
- Must have a valid driver's license
- Must wear required PPE on job sites
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer
- Routine visits to customer locations or job sites as needed to support operations
- Use of both hands for typing, data entry, and other tools and equipment
- Requires ability to walk, sit, stand, balance, stoop, bend, push, pull, lift, and reach
- Must have vision, hearing, and ability to talk
- Must be able to lift up to 25 pounds at times
Benefits:
- Medical, Dental & Vision coverage available
- Company-funded Health Reimbursement Arrangement (HRA)
- 401(k) Retirement Plan, with up to 8% match
- Life insurance (at no charge)
- Short-term disability (at no charge)
- Long-term disability (at no charge)
- Paid Time Off
- Paid Holidays
- Tuition Assistance
- Referral Bonus
North American Millwright Services is an Equal Opportunity Employer
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