Staff Accountant II

Job DescriptionJob Description

Do you thrive in an environment that is geared towards outstanding hospitality? Do you have a passion for being innovative and creative? Is hard work on your top list of ideals? Are you a steward of your working environment? Then read on…

The Villages Community Development Districts (The District) tops the list of community development districts that continue to grow in one of the most scenic locations in Florida, The Villages. Our collective commitment to hospitality, innovation & creativity, hard work, and stewardship help employees thrive and excel in many fields within The District. An immediate full-time opportunity exists for an individual with commitment and a “passion” for excellence to join our Finance Department. This position requires a solid accounting background. The incumbent will enjoy a challenging atmosphere and be part of a productive team that supports The District. The District is looking for an individual with a desire to utilize their cutting-edge skills in support of the Finance department. The District provides a supportive and engaging workplace that is committed to developing great talent, coupled with competitive compensation and benefits. Do not pass up this opportunity to be a part of a positive, expanding organization.

Competitive Benefits as a full-time employee of the District include:

• Medical Insurance (fully paid for employee single coverage)
• Voluntary health benefits, including Dental and Vision Insurance
• 401(a) Retirement Plan, with contributions funded by the District
• 457(b) Retirement Plan, permitting employee pre-tax deferrals
• Flexible Spending programs for both Medical and Dependent Care
• Employee Assistance Program
• Paid Time Off
• Tuition Reimbursement
• Public Service Loan Forgiveness Eligible
• Tier 2 qualifying organization for The Villages Charter School

JOB SUMMARY

This position performs staff accounting duties related to the preparation and recording of revenue and expenditure journal entries, performing various account reconciliations and assisting in the preparation of monthly financial reports. The position reports to a Senior Accountant who is responsible for providing accounting services to several of the multiple commercial, residential and utility Community Development Districts of local government served by the Finance Department. All potential assignments require professional accounting education and experience; the incumbent is required to have knowledge of all duties below, performing each in either a primary or a back-up role.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes, but not limited to)

• Validates and processes appropriate journal entries to the General Ledger using the utility billing subsidiary ledger and general ledger interface system for all utility transactions.
• Assist with the finalization of monthly cash reconciliation, a portion of over 260 bank, investment and trust accounts for assigned Districts.
• Prepare bank reconciliations for Center District.
• Assist with approving bank reconciliations for investment and trust accounts completed by Accounting Technicians and Staff Accountant I.
• Assist with approving billings for Accounts Receivable relating to: Special Events, Joint Services, Fire District’s contractual services, Board of County Commissioners, District reimbursements and numerous other one-time and repetitive miscellaneous reimbursements.
• Completes Monthly Sales Tax filings for three counties. Analyzes work to confirm that the sales tax within each county is correct.
• Prepares Monthly reconciliation of various General Ledger accounts for review by the Senior Accountant.
• Prepares the monthly budget to actuals financial statements for review by the Senior Accountant.
• Research variances and provide comments on monthly financial summary.
• Experience working with HIPAA, Medicare, and Medicaid regulations.
• Collaborate with third party billing specialists to resolve payment discrepancies, submit adjustments, and review coding issues to ensure accurate billing and payment posting.
• Review of Explanation of Benefits (EOB) and electronic remittance advice (ERA) to ensure correct payment processing, applying adjustments and denials as appropriate.
• Experience in medical billing and payment posting, with a preference for experience in EMS billing, (preferred)
• Understanding of healthcare billing and billing codes as well as payer policies and compliance requirements.
• Processes monthly and weekly wire transfer forms to clear inter/intra fund balances.
• Reviews and approves various journal entries created by the Accounting Technicians, and Staff Accountant I.
• May serve as back-up to the Treasury Staff Accountant to prepare the weekly cash analysis report and move funds as needed.
• May serve as back-up to the Fixed Asset Staff Accountant to record fixed assets and tangible personal property.
• Validates and processes transactions from the Special Assessment subsidiary ledger to upload journal entries to the general ledger interface system.
• Provides reports, information and support for the District’s auditors in support of the preparation of the annual audited financial reports.
• Prepares research for special projects as assigned by senior staff.

Additional

• Performs other duties as assigned.
• May be expected to perform additional duties in an emergency.

ESSENTIAL EXPECTATIONS OF PERFORMANCE AND BEHAVIOR (Includes, but not limited to)

• Cultivates and maintains effective working relations within the department, the District, as well as outside of the organization.
• Communicates meaningfully and conveys technical information in a clear, concise, and understandable manner.
• Models behavior to the District Core Values at all times.
• Fosters a teamwork environment.

MINIMUM EDUCATION AND EXPERIENCE (Includes, but not limited to)

• Bachelor’s Degree in Accounting or a closely related field from a four-year college or university.
• Two years of accounting experience required.

MINIMUM CERTIFICATES, LICENSES, REGISTRATIONS

• CGFO preferred.
• Valid Florida Driver’s License required.
• All candidates and employees must successfully pass background screening.

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES (Includes, but not limited to)Knowledge

• Working knowledge of governmental accounting and utility billing software preferred but not required.
• Familiarity with the Medical billing cycle

Skills

• Proficient personal computer skills and basic proficiency level in knowledge of Microsoft packages involving Word, Excel, Access, Outlook and Power Point. Knowledge of legacy-based programs/software required.

Abilities

• Ability to provide excellent customer service to our residents.
• Excellent verbal communication skills and professional appearance.
• Strong work ethic and commitment to providing optimal Customer Service.
• Ability to be well-organized & successfully multi-task in a fast-paced environment to meet multiple demanding deadlines.
• Must possess ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations and the ability to write reports, business correspondence, and procedure manuals.
• Must be able to work effectively in a team environment.
• Must be a self-starter, who enjoys independent assignments without detailed supervision.

EQUIPMENT

• Position regularly requires the use of office equipment, including but not limited to telephones, personal computers and productivity software, copiers, printers, scanners, and fax machines.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS (Includes, but not limited to)

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job the employee will be exposed to the following:

• The employee is exposed to an interior office environment, with moderate change in temperature. The work environment is inside an air-conditioned building.
• The noise level in the work environment is usually moderate.
• There are frequent interruptions from the staff and the public for information or assistance.

Physical Requirements

The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the following applies:

• Frequently required to sit for long periods of time, work on computer, stand, bend, talk, and hear, required to walk, use hands, reach, and handle or feel objects or controls.
• Occasionally required to lift and or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

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