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Administrative Assistant

3 months ago

Locust Dale, United States Loving Air Inc Full time
Job DescriptionJob Description

Duties and responsibilities:

  • Receives checks and verifies remittances against business accounts
  • Ensures timely and accurate processing of accounts payable; receives, verifies, and posts accounts payable invoices into accounting system.
  • Interacts with vendors and department managers when processing a resolution of account discrepancies.
  • Assists with month-end close and runs monthly reports as required.
  • Sorts and distributes internal and external mail.
  • Performs general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing.
  • Follows up on accounts receivables.
  • Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes, using individual initiative and as assigned.
  • Schedules interviews and applicant testing.
  • Assists with scheduling and managing temporary workers as needed.
  • Orders and maintains supplies; coordinates equipment maintenance.
  • Assists in development and implementation of department systems and procedures as needed.
  • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
  • Assists with special projects as assigned.
  • Answers phones and schedule services for new and existing customers ensuring all information is accurately entered.
  • Makes outbound calls to current and previous customers as well as making cold calls to potential new customers. Represent out core values
    • Sense of Urgency
    • Positive Attitude
    • Team Player
    • Willingness to Learn and teach
    • Integrity
  • Represent our Company Focus
    • To provide premier HVAC services to residential home owners and faith-based organizations near where we live.
  • Performs other related duties as assigned by management