Executive Assistant, SVP, Production

3 weeks ago

Los Angeles, United States Cypress HCM Full time
Job DescriptionJob Description
Executive Assistant, SVP, Production & Corporate HRThis role supports an SVP Human Resources for both Production HR and Corporate HR for multiple brands in scripted (US and international), unscripted (UK/Europe/Australia/New Zealand), late night, daytime talk, and animation programming. The successful incumbent provides high-level executive administrative support including but not limited to heavy calendaring across international time zones, coordinating meetings with Studio- and show-based clients and colleagues at creative and production offices, arranging conference calls, and handling a schedule that involves supporting two division presidents, their EVPs, their employees, and the shows they create including producers, cast and crew. The incumbent will be expected to maintain a high degree of discretion and confidentiality given that the role handles HR and employment matters relating to television production including executives and talent.Responsibilities:
  • Duties include but are not limited to:
  • Heavy calendaring and meeting coordination, including across international time zones.
  • Must be able to coordinate multiple high-level meetings and conference calls and support for a variety of different types of issues going on simultaneously, and a schedule that changes on the fly.
  • Must be able to work closely and productively with other executive assistants to ensure efficient coordination of meeting times, dates, and technology.
  • Provide executive-level administrative support including meeting and travel planning, managing of expense reports, scheduling, phone/mail, supplies, filing, and other business-related duties.
  • Schedule and arrange meetings and conference calls with internal and external parties at a fast and constantly changing pace.
  • Handle heavy telephone contact with all levels of internal and external executive and creative management and employees.
  • Answer routine questions and furnish information in a timely manner, with an ability to seek out information and problem solve within a large organization.
  • Exercise excellent judgment in monitoring and prioritizing information flow and meetings throughout the day.
  • Utilize judgment in handling inquiries from vendors, candidates, employees, and resolve concerns/issues, as necessary.
  • Handle confidential information with absolute discretion.
  • Plan staff and other team events including staff meetings, senior team meetings, and off-sites when necessary. This includes managing all aspects including vendor selection, catering, audiovisual, and other logistics.
  • Assist with short and long-term projects, research, and produce presentations using various presentation software.
  • Other duties as assigned.
Requirements:
  • Demonstrated professional commitment to a career path as an executive assistant or a career in an administrative/corporate role with a demonstrated academic and professional interest HR, finance, and/or administration required.
  • At least 5-7 years of experience as an executive assistant in the business side of entertainment space, preferably television or film strongly preferred; agency experience a plus; experience working at a studio or network a plus.
  • BA/BS from an accredited university or college, or equivalent, preferred.
  • Exceptional computer skills with proficiency in MS Office Suite.
  • Advanced Excel skills required.
  • Proficient in PowerPoint and other presentation software.
  • Excellent communication and interpersonal skills with the ability to deal with all levels of management.
  • Ability to handle confidential and sensitive information with discretion.
  • Flexible, organized, self-starter, and extremely detail oriented.
  • Proactive approach with the ability to independently seek out answers and resources.
  • Exceptional time management skills with the ability to prioritize and juggle numerous projects and deadlines in an extremely fast-paced and high-volume environment.
  • Position is based in Los Angeles.
  • Must be willing to work flexible hours to support an international production HR schedule; occasional evening and weekend support as needed.
  • The ability to work overtime, as needed.
Compensation:
  • $30.62/hr. - $40.83/hr. (W2)

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