Executive Assistant, Scripted Series
2 months ago
The Executive Assistant will provide administrative support leaders on the Scripted team for ONYX Collective, including the SVP. Responsibilities include executive scheduling, travel & expense reports, meeting setup, event planning, and other administrative support as needed. The position requires a professional communication style, strong attention to detail, excellent organizational skills, and the ability to juggle multiple high-priority requests to meet tight deadlines. This position requires a high level of integrity and discretion in handling confidential information and professional etiquette to represent and interface with senior executives inside and outside the Company. Seeking poised self-starters who can anticipate needs, offer creativity to initiate enhancements, drive work products, showcase follow-through, and be a collaborative team player.
**Responsibilities**:
- Provide day-to-day administrative support to the ONYX Collective Scripted team.
- Perform administrative duties including, but not limited to, screening and routing phone calls, managing schedules, processing expense reports, and ensuring timely and effective communications.
- Provide additional office support such as distributing mail, filing, faxing, photocopying, scanning and tracking documents, ordering supplies, and processing purchase orders.
- Coordinate the planning and execution of in-person/virtual events and business travel, including trip logistics and itinerary, meeting coordination, and remote support of executives who are out of the office.
- Create PowerPoint and Keynote presentations.
- Manage reports and maintain databases.
- Support special projects, promotions, events, and programs, as needed.
- Interface with various internal departments and external organizations.
- Participate in an administrative team, providing backup to other assistants and contributing to day-to-day coverage of administrative duties.
**Basic Qualifications**:
- A minimum of 2 years of administrative experience in a high-volume entertainment desk at a studio, network, production company or agency.
- Strong understanding of the television programming process.
- Excellent written, verbal, and interpersonal communication skills.
- Approachable style and ability to effectively and professionally interface with high-level executives, clients, employees, and business associates, both internal and external.
- Strong organizational and time management skills.
- Proven experience in multi-tasking and working with multiple people and priorities while delivering on high-quality results and follow-through.
- Demonstrates curiosity, business acumen, and a desire to understand the ‘big picture’.
- Demonstrates flexibility and professionalism in an environment where change is constant.
- Proven ability to handle confidential and sensitive information in a professional manner.
- Self-starter, with the ability to work with limited supervision, exercise good judgment, and proactively problem solve.
- Excellent attention to detail and accuracy.
- Proficient in using PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Keynote, and Outlook) and SAP.
**Preferred Qualifications**:
- Experience supporting senior-level executive(s) in a corporate environment preferred.
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