Legal Assistant/Secretary

1 month ago

Omaha, United States Baird Holm LLP Full time
Job DescriptionJob Description

Baird Holm LLP is growing We are seeking to add an outstanding Legal Assistant Floater with a minimum of 2+ years of legal or executive support experience to join our dynamic and diverse Legal Assistant team.

As a successful Legal Assistant Floater at Baird Holm, you will be a resourceful problem solver that thrives in a fast-paced environment full of people with "get the job done" attitudes. You will have the opportunity to provide administrative and project support to attorneys, paralegals and administration while continually advancing your technical skills and knowledge of the legal and court systems, in multiple practice areas. As a Firm, we are constantly evolving to continue to provide world-class, exceptional support to our internal and external clients, which requires a high degree of technical proficiency, attention to detail, and excellent communication skills, including legal vocabulary, grammar, and spelling. In return, we offer a comprehensive benefits package, FREE covered parking, casual Fridays, and monthly Support Staff lunches.

Baird Holm's commitment to attracting, retaining, and promoting a diverse work force is not only integral to the legal work of the Firm, but also to serving the interests of a wide-ranging client base.

If you're interested in a challenging and rewarding career opportunity, you can submit a resume, along with a cover letter, in full confidence to Leneé Petri, Director of Human Resources. **Only highly qualified candidates will be contacted for consideration. No recruiters/agencies please.

ESSENTIAL DUTIES / RESPONSIBILITIES:
1. Provides document production services in accordance with the requirements of attorneys, paralegals and Firm practice area procedures.
2. Proofreads all documents produced, checking for appropriate formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits and enclosures are intact.
3. Creates and assembles documents and materials for client and other presentations.
4. Maintains current knowledge about processes utilized in supported practice area(s).
5. Files documents electronically with the courts.
6. Performs document delivery services as requested.
7. Performs routine filing into client/matter and other files (physical or electronic), keeps files up to date at all times, and retrieves closed files when requested.
8. Manages attorney's CLE requirements by ensuring CLE recordkeeping and reporting requirements are met. Completes CLE request forms as needed for approval. Completes CLE registration and travel arrangements as needed for out of town CLE.
9. Performs ongoing maintenance and management of attorney contacts in ContactEase (CRM), enters new contacts, assists with compiling mailing lists for distribution of communications.
10. Makes travel arrangements and manages registration and payment for attorney attendance at conferences.
11. Processes expense reimbursements.
12. Reviews and releases attorney time into Aderant for invoicing.
13. Copies, scans and faxes documents as directed.
14. Schedules use of conference rooms as requested by attorney(s). May order meals, assists with set up, clean up and organization for client and firm meetings as requested by attorneys.
15. Communicates with clients of Firm and others as requested or in attorney's absence.
16. Acts as administrative liaison to other firm departments on behalf of assigned attorneys (i.e. maintaining survey info, CLE information, list of clients and concepts, client billing information, etc.)
17. Assists other legal assistants in document production and other work as requested.
18. Performs other duties and special projects as requested.

REQUIREMENTS:

1. Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint as well as Windows operating system and other software programs used by the firm.
2. Outstanding communication and listening skills.
3. Excellent command of grammar, spelling and sentence structure.
4. Ability to prioritize in a multi-tasking environment.
5. High degree of accuracy and ability to maintain confidentiality at all times.
6. Ability to take direction.
7. Ability to work independently and in a team environment as needed.
8. High School Diploma required, college experience preferred.

Benefits:

  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Referral program
  • Retirement plan
  • Vision insurance

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