Legal Assistant/Secretary

3 months ago

Omaha, United States Baird Holm LLP Full time
Job DescriptionJob Description

Baird Holm LLP is seeking to hire a dynamic tech-savvy Legal Assistant with a minimum of 2+ years of legal support experience to work with our top-notch attorneys in Corporate, Real Estate and Finance Sections. Bring your technical skills and knowledge to Baird Holm and let us help you get to the next level

As a Firm, we are constantly evolving to continue to provide world-class, exceptional support to our internal and external clients, which requires a high degree of technical proficiency, attention to detail, and excellent communication skills, including legal vocabulary, grammar, and spelling. In return, we offer a comprehensive benefits package, FREE covered parking, relaxed business attire, casual Fridays, and flexibility for work/life balance.

Baird Holm's commitment to attracting, retaining, and promoting a diverse work force is not only integral to the legal work of the Firm, but also to serving the interests of a wide-ranging client base.

ESSENTIAL DUTIES / RESPONSIBILITIES:

  • Provides document production services in accordance with the requirements of attorneys, paralegals and Firm practice area procedures.
  • Proofreads all documents produced, checking for appropriate formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits and enclosures are intact.
  • Creates and assembles documents and materials for client and other presentations.
  • Maintains current knowledge about processes utilized in supported practice area(s).
  • Files documents electronically with the courts.
  • Performs document delivery services as requested.
  • Performs routine filing into client/matter and other files (physical or electronic), keeps files up to date at all times, and retrieves closed files when requested.
  • Performs ongoing maintenance and management of attorney contacts in ContactEase (CRM), enters new contacts, assists with compiling mailing lists for distribution of communications.
  • Makes travel arrangements and manages registration and payment for attorney attendance at conferences.
  • Processes expense reimbursements.
  • Reviews and releases attorney time into Aderant for invoicing.
  • Copies, scans and faxes documents as directed.
  • Schedules use of conference rooms as requested by attorney(s). May order meals, assists with set up, clean up and organization for client and Firm meetings as requested by attorneys.
  • Communicates with clients of Firm and others as requested or in attorney's absence.
  • Acts as administrative liaison to other Firm departments on behalf of assigned attorneys (i.e. maintaining survey info, CLE information, list of clients and concepts, client billing information, etc.)
  • Assists other legal assistants in document production and other work as requested.
  • Performs other duties and special projects as requested.

REQUIREMENTS:

  • Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint as well as Windows operating system and other software programs used by the Firm.
  • Outstanding communication and listening skills.
  • Excellent command of grammar, spelling and sentence structure.
  • Ability to prioritize in a multi-tasking environment.
  • High degree of accuracy and ability to maintain confidentiality at all times.
  • Ability to take direction.
  • Ability to work independently and in a team environment as needed.
  • High school diploma required, college experience preferred.

BENEFITS INCLUDE:

  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Disability Insurance
  • Life Insurance
  • Free Covered Parking
  • 401(k)
  • Profit Sharing Plan
  • Employee Assistance Program
  • Mental Wellness Benefits
  • Health Savings Account
  • Flexible Spending Account
  • Paid Time Off
  • Holiday Pay
  • Paid Parental Leave
  • Employee Referral Program

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