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Administrative Assistant

2 months ago

Austin, United States Inkspirenize Full time
Job DescriptionJob Description

Job Title: Administrative Assistant

Location: Austin, TX

Department: Office

Employment Type: Full-Time

Job Overview:

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will provide comprehensive administrative support to ensure efficient operation of the office. This role involves a variety of tasks related to organization and communication, and requires someone who is comfortable with multitasking and working independently.

Key Responsibilities:

  • Office Management:

    • Manage office supplies inventory and place orders as needed.
    • Maintain organized filing systems (both electronic and physical).
    • Ensure the office is clean, organized, and well-maintained.

  • Communication:

    • Answer and direct phone calls, take messages, and handle correspondence.
    • Greet and assist visitors in a professional and friendly manner.
    • Schedule and coordinate meetings, appointments, and travel arrangements for managers.

  • Administrative Support:

    • Prepare and edit documents, reports, and presentations.
    • Assist in the preparation of regularly scheduled reports.
    • Develop and maintain a filing system for important and confidential company documents.

  • Data Entry and Record Keeping:

    • Update and maintain office policies and procedures.
    • Input and retrieve data from various databases and systems.
    • Ensure the accuracy of information and manage records.

Qualifications:

  • Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
  • Knowledge of office management systems and procedures.
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Strong organizational and planning skills.
  • Excellent written and verbal communication skills.
  • High School diploma.