Mid Contract Closeout Specialist

4 months ago

Bethesda, United States Kent, Campa and Kate Inc. Full time
Job DescriptionJob Description

Background:

Kent, Campa and Kate Incorporated (KCK) is a federal contracting company that provides professional services to Government Agencies. We are currently seeking candidates for a Mid Contract Closeout Specialist position.

Position Description:

The Mid Contract Closeout Specialist will provide contract closeout support services to the National Institute of Child Health and Human Development Office of Acquisitions. This position is fully remote, however, the company reserves the right to modify this arrangement at its discretion, transitioning to an in-office or hybrid work model if deemed necessary in the future.

Requirements:

  • Education Minimum: Bachelor’s Degree from an accredited college or university in Finance or Accounting.
  • Experience Minimum: Three (3) years of experience in federal contracting/acquisition support, to include experience in closing out a wide range of government contracts.
  • Must have experience, knowledge, and understanding of contract closeout processes and procedures.
  • System knowledge of PRISM and completed PRISM Contract training.
  • Demonstrated experience and knowledge of necessary IT communication systems.
  • Demonstrated ability to assess contract processes and procedures.
  • Excellent written and verbal communications skills.
  • Strong organizational skills and attention to detail.
  • Exceptional time management skills.
  • Proficiency with Microsoft Suite (i.e., Excel, Word, etc.).

Work Duties (including, but not limited to):

  • Work with NICHD COAC staff to collect and gather materials for contracts related activities.
  • Respond to vendor inquiries and coordinate contract closeout.
  • Communicate with NICHD COAC Contracting Officer’s Representative and NICHD acquisition staff when any questions arise on specific contracts being closed out.
  • Train staff in the use of PRISM Contract system and NIH specific IT programs.
  • Work directly with NICHD acquisition staff to ensure access to files and NICHD contract specialists.
  • Prepare and issue contract expiration letters to vendors.
  • Request missing and final documents from vendors.
  • Audit all contract files for closeout to ensure contracts are complete for proper closeout, performing desk audits of all contracts received and closed.
  • Work with each of the NICHD COAC Teams to learn how contracts and contract files are structured.
  • Comply with HHS Contract Closeout Guide procedures and guidelines.
  • Provide documentation for work products and documents related to collecting and gathering materials for closeout related activities. 
  • Provide documentation for work products and documents related to maintaining all contract closeout files, update the list and location of the closed files, and maintain all spread sheets in excel on the status of all expired contracts including the standard operating procedures.
  • Provide status of all closeout projects, including those requested, in progress, and completed.
  • Provide status of any issues or problems as well as how they are being addressed/resolved, and a timeline for resolution.

Application Notes:

  • Please provide a resume to include the duties and responsibilities performed for each previously held position.
  • Please provide three (3) professional references on your resume.
  • Applicant must currently be authorized to work in the United States on a full-time basis.

Kent, Campa and Kate Incorporated (KCK) is an equal opportunity employer. KCK does not discriminate against employees and applicants on the basis of race, color, religion, sex, ancestry, national origin, gender, sexual orientation, marital status, age, disability, gender identity, results of genetic testing, veteran status, or any other status protected by federal, state, and local law.

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