Coordinator/Logistics Specialist

6 days ago

Catonsville, United States Williams Consulting LLC Full time
Job DescriptionJob DescriptionSalary: Negotiable

Williams Consulting, LLC (WCLLC) is seeking a Coordinator/Logistics Specialist with federal government contracting experience to join our growing team onsite at our Catonsville, Maryland office. The core business hours are Monday to Friday, 8:30 AM to 5:00 PM. This position is contingent upon award.

 

Williams Consulting, LLC is an 8(a), HUBZone, Woman-Owned Small Business, and Economically Disadvantaged Woman-Owned Small Business serving Federal, State, local, and commercial clients. We take immense pride in our ability to provide exceptional client service, valuing our employees and recognizing their contributions to client and company success. We offer competitive salaries and support flexible work locations and scheduling when possible. Our benefits include competitive Medical, Vision, and Dental coverage through national plans, along with Life, AD&D, Short- & Long-Term Disability Insurance, PTO, and 401k matching.

 

Description

WCLLC seeks a motivated Coordinator/Logistics Specialist dedicated to providing crucial administrative and logistics support to a federal agency.


 Duties and Responsibilities

  • Coordinate and schedule meetings, conference calls and other project-related activities.
  • Act as the central point of contact for project related inquiries, assisting in issue resolution.
  • Assist in developing and maintaining project plans and timelines.
  • Prepare and distribute project reports and status updates to stakeholders and management.
  • Maintain project deliverables schedule, risk log, action item log, and performance metrics.
  • Provide administrative assistance for internal meetings.
  • Document meeting minutes and discussion outcomes, ensuring completion of action items.
  • Perform other duties as assigned.

 

  Qualifications and Experience

  • A./B.S. degree in Business Administration, Project Management, or related field.
  • 5+ years of proven experience in project coordination or related roles.
  • Familiarity with CMS CMMI preferred; knowledge of healthcare industry standards and regulations a plus.
  • Previous client collaboration experience.
  • Develop, manage, execute, and support in-person and virtual stakeholder meetings.
  • Set up meeting room if in-person or platform for virtual meetings, develop meeting reports and logistics for travel.
  • Develop meeting materials, develop and support meeting content and facilitate the meeting.
  • Execute travel reimbursement processes for event attendees, ensuring compliance with government policies and manage reimbursement documentation and facilitate timely payments.
  • Must be highly detail oriented with the ability to pivot to meet emerging needs.
  • Strong attention to detail, organization, and efficient time management
  • Proficient with MS Office (Word, Excel, PowerPoint, Outlook, Visio, Project) and Adobe.
  • Must demonstrate professionalism and a positive work ethic in all situations.
  • Exceptional communication, interpersonal, and collaboration skills.
  • Strong attention to detail, organization, and efficient time management.
  • Ability to respond effectively to changing events and priorities.
  • Excellent teamwork skills.
  • Background investigation required.

 

 Preferred Experience/Qualifications

  • HUBZone candidates are strongly encouraged to apply.

 

Working Conditions and Requirements

While performing the duties of this job, the employee is regularly required to talk or listen. Standing, sitting, squatting, and other normal office-related physical activities are required. Must be able to sit and read computer screens for extended periods.


WCLLC is an Equal Opportunity Employer

Williams Consulting LLC does not discriminate in employment based on race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

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