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Land Solutions | Document Management Coordinator

3 months ago

Southfield, United States Atwell, LLC Full time
Job DescriptionJob Description

Atwell, LLC is a bold leader in the consulting, engineering, and construction services industry, delivering a broad range of creative solutions to clients in the real estate & land development, and energy markets. We have a strong national presence and a diverse, award-winning project portfolio. Atwell is a privately owned company, with 1,400+ passionate team members across 40+ locations and growing

Atwell, LLC is a proud recipient of the following 2023 awards:

  • 8 consecutive years in a row as a "Best Places to Work", "Hot Firm Nationally" by Zweig group
  • Recognized as #7 in the "Top 100" firms in the US by Zweig Group
  • Recognized by ENR #74 in the ENR Top 500 and ranked in every region;
  • Recognized in Crain Magazine's "Fast 50" for the fastest growing firms
  • Named in the "Top 50 Coolest Places to Work" by Crain Magazine

Job Description

Are you ready to take the lead in ensuring documents are spot on? At Atwell, we're seeking a Document Management Coordinator who's passionate about precision and quality. Be at the forefront of excellence in document management while helping us navigate the exciting world of land acquisition and project support.

As the Document Management Coordinator, you're not just a key player – you're the steward of document accuracy and quality. Working in close synergy with our Document and Payments team, you'll leave no room for errors. Together, we'll uphold the highest standards of client and company compliance.

Responsibilities

  • Serve as the final quality assurance checkpoint for documents drafted by the Document Management team, ensuring that client-provided documents are used accurately and any necessary revisions are made.
  • Communicate effectively with teams to obtain supporting documentation for drafted agreements.
  • Perform thorough reviews of deeds, titles, appraisals, and other supporting documents to ensure accuracy and compliance.
  • Review drafted agreements, including leases, easements, letters of intent, right of entry, and other documents, to guarantee quality and accuracy.
  • Conduct quality reviews of document packages to ensure they meet county recording standards.
  • Verify that work performed by Land Associates aligns with client and company standards for document preparation.
  • Effectively communicate team priorities and conflicts to the Team Leader and Project Managers.
  • Understand and oversee the appropriate handling and disposal of personal identifiable information.
  • Oversee land ownership contact research, preparation of landowner packets, and project event planning.
  • Regularly review workflow matrices with the Associate Director to identify priorities and direct document flow across the project.
  • Oversee the engagement of project databases such as geoAMPS.
  • Maintain, review, and ensure workflow efficiency within the team.
  • Report monthly, or as required, fixed fee monthly totals for title, appraisal, documents, and recordings for monthly invoicing.
  • Follow up with Land Associates or Document team to obtain missing or new execution documents as needed.
  • Foster positive relationships with clients by keeping them informed and responding to their inquiries in a timely manner.
  • Collect, organize, and maintain project materials while following Atwell's project file procedures.

Qualifications

  • Demonstrate proficiency in Microsoft Office applications.
  • Occasionally move about inside the office to access file cabinets, printers, fax machines, etc., and consistently operate a computer and other office productivity machinery.

#LI-CF1

Atwell Benefits: To attract and retain the best professionals in the industry, we aim to provide an excellent working environment and a progressive benefits program designed to support your personal and professional needs.

Work/Life:

  • Generous Paid Time Off
  • Paid Parental Leave
  • Flexible work schedules are available for some positions
  • Tenure Awards — Travel Vouchers to see the world based on your travel preferences

Money:

  • Competitive Compensation packages
  • Annual bonuses, spot bonuses and peer recognition awards
  • 401(k) plan matching formula is 50% of your contributions up to 6%
  • Tuition Assistance
  • Student Loan Repayment up to $25K
  • Paid Licensing / Certification Fees and Renewals
  • Financial Rewards for Obtaining Licensure
  • Employee Referrals up to $5,000
  • Annual Wellness Reimbursement up to $500 for anything wellness related (Gym memberships, fitness tracker, home gym equipment, etc.)

'Atwell'ness:

  • Medical (BC/BS), Dental (Delta), and Vision (VSP)
  • Health Savings Account & Flex Spending Account options
  • Employer paid LTD, STD, and life insurance
  • Metlife Supplemental Benefits covering accident, hospitalization, and critical illness
  • Member Assistance Program (MAP) with complimentary counseling sessions, legal benefits, financial consultations, and work/life referral services