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Accounts Payable Specialist
4 months ago
PRIMARY FUNCTION/PURPOSE:
The Accounts Payable Specialist position supports the Finance Department by performing all duties related to Accounts Payable, in addition to reconciliations, assisting with audit preparation, and administrative tasks. This position works under the supervision of the Sr. Accountant.
PRIMARY RESPONSIBILITIES:
- Prepare, process and enter all invoices in MIP pertaining to both funding sources for all programs
- Ensure all check requests are coded accordingly and offset to the proper cash account.
- Ensure all proper back up such as packing slip, purchase orders and invoices are attached to the check request.
- Match purchase orders with packing slips and invoices to ensure accuracy.
- Monitor vendors balances to ensure payments are up to date and are being paid on time (i.e, Verizon, Cablevision, Iron Mountain, Empire, etc.).
- Ensure all check requests are entered on a timely fashion.
- Separate invoices up for payment by funding sources and in alphabetical order.
- Submit all check requests to Sr. Accountant for review and approval.
- Assist Sr. Accountant with preparation of monthly for all programs Expense Reports.
- Review and reconcile petty cash.
- Ensure compliance with accounting deadlines.
- Effectively manage confidential information
MINIMUM QUALIFICATIONS:
- Bachelor’s Degree in accounting with two (2) years experience in a nonprofit agency. May be substituted for Associate Degree with four (4) years bookkeeping related experience.
- MS-Office preferred with working knowledge of Spreadsheets, Accounting Systems.
- prior experience in non-profit, DHS preferred, and MIP.
- Strong interpersonal skills.
- Solid experience in office procedures, accurate, detail oriented, productive and demonstrates the ability to take initiative to ensure tight deadlines are met.
- Must be well-organized and attentive to detail; and the ability to work within a fast-paced work environment.
- Ability to work independently and as part of a team.
- Excellent written and oral communication, analytical, organizational, and project management skills are required.
- Exhibit a professional demeanor at all times to all customers.
OTHER REQUIREMENTS (including Physical Demands):
- May be required to work long hours and a varied schedule.
- Travelling throughout various locations in the New York City area.
- Lifting and moving objects weighing up to 30 pounds several times a week.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EEO Statement – Children’s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.
