Administrative Assistant I

2 weeks ago

Carson City, United States Lumos & Associates Full time
Job DescriptionJob Description

Description

Are you looking to start your career with a company that values your hard work and rewards you for it? Look no further than Lumos & Associates Whether you are new to the workforce, seeking career growth opportunities, looking to reskill and learn new things, or simply self-motivated and eager to learn, we want to hear from you.

Founded in 1978 by Paul Lumos, our company is committed to helping our employees succeed and grow in their careers. We believe in a team-oriented, collaborative, and supportive work environment, and are proud to be recognized as a Best Place to Work in Northern Nevada.

Lumos & Associates is seeking a dynamic individual to join our team as an Administrative Assistant I. As part of the Corporate Team, this position will play a vital role in providing exceptional service to employees, clients, visitors, and the public by providing company information and answering questions.

This is a full-time, entry-level position based out of our Carson City, NV office. The successful candidate will provide administrative support to our offices in Carson City, South Lake Tahoe, NV, and El Dorado Hills, CA.

Ideal candidates will possess the following qualities and skills

  • Self-motivated, proactive, excellent communicator, quick-thinking, flexible, and able to manage multiple and diverse responsibilities.
  • Strong emphasis on organization and attention to detail, as well as an interest in planning team activities and events.
  • Ability to work in a fast-paced environment that requires good judgment and initiative.

The Administrative Assistant I will

  • Coordinate special events throughout the year – company picnic, ice cream socials, monthly giveaways, holiday events, volunteer events.
  • Work closely with the administrative team across all five offices to maintain a positive and cohesive team.

Key Responsibilities

  • Answers telephone, screens, or forward calls, provides information, takes messages, and schedules appointments.  Responds to routine questions and provides information in a timely manner.  
  • Provides exceptional customer service to greet persons entering the establishment, determines nature and purpose of visit, and directs or escorts them to specific destinations. 
  • Performs administrative support tasks, such as proofreading, data entry, or operating calculators or computers. Opens, sorts, and routes incoming mail.  Prepares outgoing shipments for pick-up and delivery, and receives incoming shipments.
  • Travels to other offices including but not limited to; Lumos offices, clients, and agencies, for notary appointments, project submittals, deliveries, and general errands. 
  • Coordinates food orders for meetings. Verifies quantities needed, contacts restaurant, places order, coordinates food delivery, and delivers food to designated meeting room or area.
  • Prints and distributes reports weekly, monthly, and as needed to ensure efficiency. 
  • Organizes and stocks employee break area and supply area daily. Ensures that supplies are stocked and replenished as needed and common areas are clean and organized. 
  • Orders and picks up various supplies for offices.
  • Operates and maintains postage meters, copy machines, and printers. 
  • Maintains cleanliness of company-owned runner vehicles and other company vehicles. As assigned, fills up gas tanks and schedules vehicle services.
  • Creates and posts internal announcements to include signs/flyers and postings.
  • Performs work in a safe manner. Reports repairs or safety concerns to management.
  • Performs other duties as assigned.

REQUIREMENTS

  • High school diploma or equivalent.
  • Ability to obtain Notary Public Commission within six months of employment.
  • Basic level computer proficiency with knowledge of Microsoft Office Products (MS Word, Excel, Outlook & PowerPoint).
  • Ability to read, comprehend, and implement simple instructions, write simple correspondence, and memos.
  • Strong customer service aptitude, organizational skills, attention to detail, and the ability to work independently.
  • Demonstrated ability to learn new tasks and develop personally and professionally.
  • Ability to travel regularly between offices with the use of a company runner vehicle.
  • Valid driver's license and driving record with 3 or less demerit points.

Pay Transparency Statement:

The compensation range reflects the Company's reasonable expectation at the time of posting. We consider several factors when making individual compensation decisions including, but not limited to, skill sets, experience and training, and other business needs.

Benefits offered to eligible full-time employees include:

  • Company paid medical, dental, and vision Insurance
  • Company paid Short/Long-Term Disability and Life Insurance
  • Health Savings Account with employer contribution
  • Flex Spending Account
  • 401(K) Plan + company match
  • Discretionary Annual Bonus
  • Paid Time Off; Paid Holidays; Flex Work Schedule

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