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Document Control Coordinator
3 months ago
Job Description
Administer the document control process in accordance with ISO-9001 and Harsco QMS process
Responsible for the timely, accurate and efficient preparation and management of documents for the Manufacturing Quality department.
Writing, revision, and review of standard operating procedures (Quality Manual, SOPs, work instructions, forms, drawings, customer specifications) to ensure compliance, accuracy, efficiency, and clarity
Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents.
Oversee the proper approval, maintenance and distribution of documents and record retention policies
Support the efforts to ensure that the system of record is maintained with accurate and current information
Assist with file migrations and audits, and perform administrative tasks as needed
Perform process audits to ensure accuracy of all controlled documentation
Create and control procedures documentation as it pertains to any new processes planned or implemented
Assist as needed in the Change Notification process as it pertains to documentation updates
Assist with requests for information from external customers such as completion of surveys and questionnaire, or from internal customers (inter-company)
Participate as needed in corrective/preventive actions items and their investigations
Interact with superiors, team members, and all departments
Work on special projects ensuring identification, recording, tracking and archival of required documents and records.
Qualifications
A.Education
High School Diploma or equivalent with minimum of 3 years experience OR
Associates degree with minimum of 1-year experience
B.Experience
One to three years of Document Control experience required (depending on education level)
Multi-tasking document management in high volume facility
AAR, ISO, or other national or international standards experience preferred (not required)
Technical writing experience preferred.
C.Technical Skills
Strong proficiency with Microsoft Office products including Microsoft SharePoint, Excel, Word, and PowerPoint required.
Ability to write, edit, and proofread business correspondence, proposals, procedural manuals, and other written material.
Must have a high level of organization and ability to multi-task within several independent efforts.
Excellent interpersonal communication skills, both written and oral, with the ability to interact with all levels of the Company.
Requires the ability to exercise independent judgment
Time management and problem-solving skills including the ability to consistently meet deadlines.
Demonstrate ability to maintain confidentiality.
Demonstrate ability to attention to detail.
Essential Functions
Be punctual for scheduled work shift
The ability to follow direction or instruction
The ability to read and understand documents
The ability to work cooperatively with others
Willing and capable of working in a professional manner with customers and/or coworkers
The ability to use a computer to communicate, create, and access information
Ability to multi-task conflicting priorities in a high-pressure environment while maintaining a customer-oriented demeanor.
Ability to consistently meet deadlines.
Ability to apply logical thinking to practical problems
