Administrative Assistant

1 month ago


Fremont, United States FE Controls Corporation Full time
Job DescriptionJob Description

We are looking for a detail-oriented and energetic administrative assistant for an entry-level position to join our team at our Fremont office.

Responsibilities:

  • Proficiency in Microsoft Word/Excel/Outlook
  • Proficiency in internet browsing
  • Answer phones and greet visitors
  • Handle requests and queries appropriately.
  • Manage diary and schedule meetings and appointments.
  • Collate and distribute mail
  • Organize and maintain office filing system, both electronic and physical
  • Maintain documentation of Vendors and contractors.
  • Review and pay invoices/bills and ensure packaging slips are filed accordingly.
  • Assist with office personnel and oversee the operation.
  • Ordering and source office supplies and parts.
  • Maintain employees' files and their insurance benefits.
  • Maintain valid Contractor's certificate of Insurance, licenses, certificates, and business tax certificates.

Qualifications:

  • Must possess proficient computer skills and be willing to adapt to learn new technology.
  • Must have proficiency in the English language.
  • Outstanding organizational and time management skills.
  • Up-to-date with the latest office gadgets and applications.
  • Ability to multitask and prioritize daily workload.
  • Excellent verbal and written communications skills.
  • Maintain discretion and confidentiality.
  • Possess a valid California Driver's License.



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