Office & Admin Specialist

2 weeks ago

Minneapolis, United States Xenspire Technologies Full time
Job DescriptionJob Description

Job Title: Office & Admin Specialist

Experience: 6+ years

Location: Minnesota, MN

Duration: Full Time


Job Description:

Procurement Activities:

  • Support RAR procurement activities of the department by finding vendors who source needed items, processing PCard and UMarket orders for all departmental personnel.
  • Order all animal feed for RAR facilities and handle special feed orders as requested by investigators.
  • Manage office supplies, including ordering them for the Business Office.
  • Order and distribute replacement scrubs and reusable lab coats as needed.
  • Assist with returning items or problems that arise with items ordered.
  • Solve problems related to feed and supply deliveries as needed. This includes communicating issues to the Business Operations Manager and all impacted departmental staff.


The Cage Inventory Oversight

  • Source and order all PPE maintained in the Cage inventory area, partnering with UMarket administration as needed.
  • Mentor/Train backup staff on ordering processes


Backup and Other Duties

  • Process cage cards when additional support is needed.
  • Process special services billing when additional support is needed.
  • Participate on special projects as assigned such as updating manuals, writing SOPs, or creating job aids, etc.




Requirements

Required Qualifications:

  • High school diploma/GED and two years of related office and administrative experience. Training/education may be substituted for some of the years of experience.
  • Demonstrated competency in basic Microsoft Office and Google Suite applications
  • Demonstrated experience with general office equipment, copiers, scanner/fax machines and printers.
  • Demonstrated excellent time management skills and the ability to independently meet deadlines in a fast-paced environment
  • Must be detail oriented.

Preferred Qualifications:

  • Experience working in a University office setting
  • Familiarity with ERP systems such as PeopleSoft


  • Senior Lecturer/Lecturer/Senior Teaching Specialist/Teaching Specialist

    Found in: beBee jobs US - 5 days ago

    Minneapolis, Minnesota, United States University of Minnesota Full time

    Job ID342160LocationTwin CitiesJob FamilyEducation-GeneralFull/Part TimePart-TimeRegular/TemporaryRegularJob Code9770IEmployee ClassAcad Prof and Admin About the JobThis position is part-time and will support the teaching mission of the Supply Chain and Operations Department. Courses taught could include the following at both the undergraduate and graduate...

  • Customer Success Specialist

    Found in: Appcast US C2 - 2 weeks ago

    Minneapolis, United States Vumedi Full time

    About The Role:VuMedi’s Customer Success Specialist works alongside our Customer Success Directors and is entrusted with supporting the relationships of VuMedi’s Industry Partners. The CSS is responsible for managing multiple customer deliverables, launching and delivering our customers programs efficiently and effectively and ensuring customer programs...

  • Customer Success Specialist

    Found in: Appcast Linkedin GBL C2 - 3 weeks ago

    Minneapolis, United States Vumedi Full time

    About The Role:VuMedi’s Customer Success Specialist works alongside our Customer Success Directors and is entrusted with supporting the relationships of VuMedi’s Industry Partners. The CSS is responsible for managing multiple customer deliverables, launching and delivering our customers programs efficiently and effectively and ensuring customer programs...

  • Senior Lecturer/Lecturer/Senior Teaching Specialist/Teaching Specialist

    Found in: beBee jobs US - 2 weeks ago

    Minneapolis, Minnesota, United States University of Minnesota Full time

    Job ID346347LocationTwin CitiesJob FamilyEducation-GeneralFull/Part TimePart-TimeRegular/TemporaryTemporaryJob Code9770IEmployee ClassAcad Prof and Admin About the JobThis position is part-time and will support the teaching mission of the Strategic Management and Entrepreneurship Department at the Carlson School of Management. Courses topics could include...

  • Customer Success Specialist

    1 week ago

    Minneapolis, United States VuMedi Inc. Full time

    Job DescriptionJob DescriptionAbout The Role:VuMedi's Customer Success Specialist works alongside our Customer Success Directors and is entrusted with supporting the relationships of VuMedi's Industry Partners. The CSS is responsible for managing multiple customer deliverables, launching and delivering our customers programs efficiently and...

  • Office Specialist III, PCA Assessments

    Found in: beBee S US - 3 weeks ago

    Minneapolis, United States Hennepin County Medical Center Full time

    Hennepin Healthcare is an integrated system of care that includes HCMC, a nationally recognized Level I Adult Trauma Center and Level I Pediatric Trauma Center and acute care hospital, as well as a clinic system with primary care clinics located in Minneapolis and across Hennepin County. The comprehensive healthcare system includes a 473-bed academic medical...

  • Office Specialist III, PCA Assessments

    Found in: beBee jobs US - 3 weeks ago

    Minneapolis, Minnesota, United States Hennepin County Medical Center Full time

    Hennepin Healthcare is an integrated system of care that includes HCMC, a nationally recognized Level I Adult Trauma Center and Level I Pediatric Trauma Center and acute care hospital, as well as a clinic system with primary care clinics located in Minneapolis and across Hennepin County. The comprehensive healthcare system includes a 473-bed academic medical...

  • Teaching Specialist, Sr Teaching Specialist, Lecturer, Sr Lecturer

    Found in: beBee jobs US - 2 weeks ago

    Minneapolis, Minnesota, United States University of Minnesota Full time

    Job ID344284LocationTwin CitiesJob FamilyEducation-GeneralFull/Part TimePart-TimeRegular/TemporaryTemporaryJob Code9753Employee ClassAcad Prof and Admin About the JobThese positions are part-time and will support the teaching mission of the Information and Decision Sciences Department. Courses taught could include the following at both the undergraduate and...

  • Client Intake Specialist

    2 days ago

    Minneapolis, United States Lewis Brisbois Bisgaard & Smith LLP Full time

    Overview The Minneapolis office of Lewis Brisbois is seeking a Client Intake Specialist with legal experience. The Client Intake Specialist is responsible for handling the intake process for their local office by organizing and tracking new client data and processing new matter memos. Essential functions of this role include but are not limited to:...

  • Office Manager and Executive Assistant to CEO

    2 weeks ago

    Minneapolis, United States IGBANUGO PARTNERS INTL LAW Full time

    Job DescriptionJob DescriptionWe are looking to hire an Office Manager And Executive Assistant to the CEO to join our team! You will be responsible for overseeing the administrative activities of the organization.Responsibilities:BookkeepingAccounts ReceivableClient payments (cash, check, credit card)Payment list managementAuto-Payment list and binder...

  • Pharmacist Willow Specialist

    Found in: beBee S US - 3 weeks ago

    Minneapolis, United States Hennepin County Medical Center Full time

    Hennepin Healthcare is an integrated system of care that includes HCMC, a nationally recognized Level I Adult Trauma Center and Level I Pediatric Trauma Center and acute care hospital, as well as a clinic system with primary care clinics located in Minneapolis and across Hennepin County. The comprehensive healthcare system includes a 473-bed academic medical...

  • Teaching Specialist or Lecturer

    Found in: beBee jobs US - 2 weeks ago

    Minneapolis, Minnesota, United States University of Minnesota Full time

    Job ID355958LocationTwin CitiesJob FamilyEducation-GeneralFull/Part TimePart-TimeRegular/TemporaryRegularJob Code9754Employee ClassAcad Prof and Admin About the JobPosition OverviewThe School of Kinesiology occasionally needs adjunct instructors or visiting faculty to teach courses that cannot be staffed by regular faculty or graduate assistants. Instructors...

  • 2023/2024 Teaching Specialist or Lecturer: Anthropology

    Found in: beBee jobs US - 2 days ago

    Minneapolis, Minnesota, United States University of Minnesota Full time

    Job ID356316LocationTwin CitiesJob FamilyEducation-GeneralFull/Part TimePart-TimeRegular/TemporaryRegularJob Code9753Employee ClassAcad Prof and Admin About the JobThe Department of Anthropology in the College of Liberal Arts at the University of Minnesota occasionally needs teaching specialists or lecturers to teach courses that cannot be staffed by regular...

  • Client Intake Specialist

    3 days ago

    Minneapolis, United States Lewis Brisbois Full time

    The Minneapolis office of Lewis Brisbois is seeking a Client Intake Specialist with legal experience. The Client Intake Specialist is responsible for handling the intake process for their local office by organizing and tracking new client data and processing new matter memos. Essential functions of this role include but are not limited to: conducting...

  • Billing Specialist

    6 days ago

    Minneapolis, United States Taft Stettinius & Hollister LLP Full time

    Taft is seeking a Billing Specialist to support our team in Taft's Indianapolis or Minneapolis office. We are seeking a Billing Specialist with at least one years' experience to join our Accounting Department in our Indianapolis or Minneapolis office. All Taft employees operate under a "Client First" philosophy - in all things, we seek to provide exceptional...

  • Billing Specialist

    Found in: Lensa US P 2 C2 - 2 hours ago

    Minneapolis, United States Taft Stettinius & Hollister Full time

    Taft is seeking a Billing Specialist to support our team in Taft's Indianapolis or Minneapolis office. We are seeking a Billing Specialist with at least one years' experience to join our Accounting Department in our Indianapolis or Minneapolis office. All Taft employees operate under a "Client First" philosophy - in all things, we seek to provide exceptional...

  • Desktop Support Specialist

    3 days ago

    Minneapolis, United States Coforge Full time

    We are looking for a Desktop Support Specialist with the following skills:Job Description:Associates Degree or bachelor’s degree in Information Technology or equivalent work experience.2+ years prior deskside support experience.Hands on support with the setup and configuration of hardware.Experience with Desktop Break/Fix.Experience with MS Windows...

  • Desktop Support Specialist

    Found in: Appcast Linkedin GBL C2 - 3 days ago

    Minneapolis, United States Coforge Full time

    We are looking for a Desktop Support Specialist with the following skills:Job Description:Associates Degree or bachelor’s degree in Information Technology or equivalent work experience.2+ years prior deskside support experience.Hands on support with the setup and configuration of hardware.Experience with Desktop Break/Fix.Experience with MS Windows...

  • 2023-2024 Lecturer/Teaching Specialist: Sociology

    Found in: beBee jobs US - 2 weeks ago

    Minneapolis, Minnesota, United States University of Minnesota Full time

    Job ID358928LocationTwin CitiesJob FamilyEducation-GeneralFull/Part TimePart-TimeRegular/TemporaryRegularJob Code9753Employee ClassAcad Prof and Admin About the JobThe Department of Sociology in the College of Liberal Arts at the University of Minnesota occasionally needs Teaching Specialists or Lecturers to teach courses that cannot be staffed by regular...

  • Insurance Verification Specialist

    2 weeks ago

    Minneapolis, United States Kerecis LLC Full time

    Job DescriptionJob DescriptionDescription:The Insurance Verification Specialist performs detailed insurance benefit verifications while effectively communicating with patients/families, physicians, and third-party payers.The Insurance Verification Specialist is a part of the Customer Operations Department in the Arlington, Virginia, office and reports...