Office Specialist III, PCA Assessments

4 weeks ago

Minneapolis, United States Hennepin County Medical Center Full time

Hennepin Healthcare is an integrated system of care that includes HCMC, a nationally recognized Level I Adult Trauma Center and Level I Pediatric Trauma Center and acute care hospital, as well as a clinic system with primary care clinics located in Minneapolis and across Hennepin County. The comprehensive healthcare system includes a 473-bed academic medical center, a large outpatient Clinic & Specialty Center, and a network of clinics in the North Loop, Whittier, and East Lake Street neighborhoods of Minneapolis, and in the suburban communities of Brooklyn Park, Golden Valley, Richfield, and St. Anthony Village. Hennepin Healthcare has a large psychiatric program, home care, and operates a research institute, philanthropic foundation, and Hennepin EMS. The system is operated by Hennepin Healthcare System, Inc., a subsidiary corporation of Hennepin County.

Equal Employment Opportunities: We believe equity is essential for optimal health outcomes and are committed to achieve optimal health for all by actively eliminating barriers due to racism, poverty, gender identity, and other determinants of health. We are committed to equitable care and working in an environment that celebrates, promotes, and protects diversity, equity, inclusion, and belonging. We are committed to bringing in individuals with new cultural perspectives to assist in creating a more equitable healthcare organization.

SUMMARY:
We are currently seeking an Office Specialist III to join our PCA Assessments team. This full-time role will primarily be hybrid (SHIFT: Day).

Purpose of this position: Under general supervision, an employee in this class performs work in a senior-level office support capacity that involves the application of significant and technical skill to the preparation of specialized office documents, use of computerized information systems, forms processing, and public service contact

RESPONSIBILITIES:

  • Prepares, files, retrieves, and maintains records and documents from departmental filing systems; develops forms and/or assists with revision; maintains supplies, office equipment, and inventory
  • Collects, evaluates, screens, relays, and responds to a broad range of requests for information; explains a variety of requirements, policies, and procedures regarding services to public and staff
  • Processes and verifies complex information and calculations on forms, documents, and requisitions; assists with preparation of financial reports and budgets
  • Inputs, retrieves, and modifies information and data stored in computerized systems, e.g. PeopleSoft; assists other users with problems associated with computerized systems and programs; generates reports using computer software
  • Records and updates information (including complex financial data) on a variety of forms, logs, journals, and ledgers
  • Writes, prepares, and proofreads original correspondence, specialized reports, lists, tables, and other specialized departmental documents, e.g. meeting minutes
  • Performs special project activities
  • Assigns and directs daily activities of coworkers; reviews quality and quantity of work of coworkers; resolves problems or issues regarding scheduling and work priorities; monitors work progress
  • Performs other duties as assigned

QUALIFICATIONS:
Minimum Qualifications:

  • Two years of office clerical experience

-OR-

  • Two years approved education

-OR-

  • An approved equivalent combination of education and experience
  • Some positions require experience and/or education related to the position

Knowledge/ Skills/ Abilities:

  • Demonstrated proficiency in MS Office (Word, Excel, Power Point, Outlook)
  • Some positions may require knowledge of medical terminology
  • Demonstrated strong customer service skills
  • Self-motivated and strong initiative to learn
  • Excellent organization skills and ability to prioritize
  • Attention to details
  • Comfortable working with multiple systems, process and workflows

You've made the right choice in considering Hennepin Healthcare for your employment. We offer a wealth of opportunities for individuals who want to make an impact in our patients' lives. We are dedicated to providing Equal Employment Opportunities to both current and prospective employees. We are driven to connect talented individuals with life-changing career opportunities, enabling you to provide exceptional care without exception. Thank you for considering Hennepin Healthcare as a future employer.

Please Note: Offers of employment from Hennepin Healthcare are conditional and contingent upon successful clearance of all background checks and pre-employment requirements.

Department: PCA AssessmentsPrimary Location: MN-Minneapolis-MVNA Office Standard Hours/FTE Status: FTE = 1.00 (80 hours per pay period)Shift Detail: DayJob Level: StaffEmployee Status: Regular Eligible for Benefits: YesUnion/Non Union: Union Job Posting: Mar-21-2024
EEO/Disability/Veteran employer.

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