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Associate Director of Administration
3 months ago
WHY WORK FOR US?
We are mission and values driven and your contributions will make a difference. We make a positive difference in people's lives and help an average of 23 people per week to find a place to live.
If you join us, you will be able to advocate for change while also working with influential people who effect changes in policy and devote time to issues of racial and social justice. We prioritize your work/life balance and provide various scheduling options in addition to generous time off, health, and wellness benefits and we're committed to helping you reach your potential by providing opportunities for professional growth across the state.
JR 4605
Associate Director of Administration
Los Angeles, CA 90004
Salary: $85,399.00 to $106,749.00 per year
Pay Frequency: 24 Pay Periods Per Year
Full Time
Exempt
Driving Required
PATH Ventures is seeking candidates passionate about helping others make a positive change in their lives to join our Path Ventures team as the Associate Director of Administration at the RHC Office.
ABOUT PATH VENTURES
PATH Ventures is a statewide leader in the development of affordable and supportive housing communities. Recognizing that homelessness is fundamentally a housing issue, PATH, one of the largest homeless services providers in California, created PATH Ventures in 2007. Since its creation, PATH Ventures has completed 27 residential projects and is on track to have a total of 44 residential communities in the next several years.
ABOUT THE JOB
As part of the Path Ventures team, the Associate Director of Administration is responsible for specialized administrative, operational and project management support for PATH Venture's (PV) Board and Executive leadership, as well as for managing the day-to-day administrative needs of the PV real estate, asset management, finance, and administrative functions. The AD will handle details of a confidential and critical nature and will be expected to conduct themselves with the highest degree of dignity, professionalism, and interpersonal efficacy while exercising sound judgment.
Position Responsibilities:
- Board Support:
- Maintain confidentiality of matters concerning the Board of Directors.
- Provide optimum support by working autonomously on projects and initiatives for the Board of Directors and executive team and staying abreast of goals and priorities and ensuring all deadlines are met.
- Make all pre-meeting arrangements for board, committee, and advisory meetings including calendaring meetings.
- Create meeting agendas and packet materials, and handle all meeting logistics, catering, audio/visual tech support, Teams and Zoom calls, etc.
- Attend meetings as required and produce related minutes and records.
- Maintain Board annual master calendar, photo images, biographies, organization chart, rosters, contact list, Board Handbook and Board Portal.
- Manage corporate files including corporate agreements, board/committee packages, minutes, and board policies on the Board Portal, and maintain a filing and records system of board related documentation and archives for easy retrieval.
- Plan and organize with executive leadership board orientations, retreats, and other calendared events.
- Executive Support:
- Maintain confidentiality of matters concerning the Executive Office.
- Manage executive calendars by being the point of contact for internal and external meeting requests, and support meeting logistics as requested.
- Independently compose complex and detailed correspondence for executives, and respond to routine and complex inquiries, both verbal and written, using in-depth PV knowledge, business acumen/functional knowledge.
- Utilize intermediate to advanced Word, Excel, PowerPoint, and/or other software applications as needed.
- Assist in research, preparation, and written documentation for special projects, presentations, and meetings as assigned.
- General Administrative Support:
- Provide quality customer service to guests and respond to questions and requests for information.
- Perform general reception tasks, including answering and directing phone calls and relaying messages when necessary.
- Generate email, correspondence memos, collateral packets, letters, and faxes.
- Sort and distribute mail to respective departments and process outgoing mail.
- Maintain all supplies and orders for new and additional materials.
- Perform general office management and organization.
- Assist in creating a new filing protocol for all PV documents.
- Perform general asset management administrative tasks, including government filings paperwork.
- Perform general finance administrative tasks, including processing checks (printing, scanning, getting signatures, mailing), making bank deposits, and scanning and organizing documents.
- Manage the PV Amazon, Staples, Fedex and other large vendor accounts.
- Must demonstrate a commitment to diversity, equity, and inclusion through inclusive service delivery, continued learning and development, modeling inclusive behaviors, contributing to an inclusive work environment, proactively mitigating bias in internal and external systems as well as interactions with internal and external stakeholders.
- Perform all other duties as assigned or require
WHAT YOU BRING
We're looking for candidates with:
- Analytical Skills and Attention to Detail: Gather and interpret data, identifying trends, patterns, and insights to inform decision-making. Ability to consistently produce high-quality work, ensuring accuracy and precision in all tasks.
- Collaboration and Teamwork: Work effectively with others, seeking out and building positive working relationships with colleagues, participants, and stakeholders. Work effectively with others, contributing to team goals and recognizing the strengths and contributions of others.
- Communication: Convey information clearly and effectively (both verbally and in writing) to individuals and groups in a manner that informs, engages and maintains their attention.
- Creativity and Initiative: Take action and make decisions without being prompted, demonstrating a proactive approach to work and a willingness to take on additional responsibilities. Think outside the box, generating innovative solutions to problems or challenges.
- Critical Thinking and Problem Solving: Analyze and evaluate information and situations, identify key issues, consider alternatives, and make logical decisions based on sound reasoning that will achieve the desired outcome.
- Ethics and Boundaries: Maintain ethical and professional standards, demonstrating honesty, integrity, and a commitment to doing the right thing in all situations while maintaining professional boundaries.
PREFERRED QUALIFICATIONS
- Current Notary or willingness to become a Notary.
- Proficiency in Microsoft Office suite and Microsoft Teams.
MINIMUM QUALIFICATIONS
- Bachelor's degree.
- Three (3) to five (5) years related experience including Board administrative management.
- Or equivalent combination of experience and education
MANDATORY REQUIREMENTS
Regardless of qualifications, candidates must:
- Have employment eligibility verification
- Have or be able and willing to obtain CPR/First Aid training
- Successfully complete the following as a condition of hire:
- Tuberculosis Test
- Background Screening
- Drug Test
DRIVING
Driving is an essential function of this position. To meet the employment requirements for this role, all candidates must:
- Have reliable transportation
- A valid driver's license
- Proof of insurance and ownership for personal vehicles used during work duties
- The ability to qualify for PATH's insurance coverage
EMPLOYMENT ELIGIBILITY
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.
FLEXIBLE WORK
We are a California employer. Therefore, all regular and customary work must be performed within the state. Approval for work outside of the office, does not establish approval for work to be conducted outside of California.
WHAT WE OFFER
In addition to a rewarding work environment, we offer our employees a competitive benefits package that includes medical, dental and vision coverage, vacation and sick time, paid holidays, and a retirement plan.
READY TO MAKE A DIFFERENCE THROUGH ACTION?
If this position sounds like a fit, please submit your application today. A resume is required.
PATH provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, PATH complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
PATH will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
PATH is dedicated to racial and social justice by centering equity in our service delivery and maintaining a diverse and inclusive work environment for the communities we serve. We seek awareness and insight from witnessing the stories of our clients and learning from the experiences of our staff to ensure impactful systems change. If people are empowered, they can bring their authentic, whole selves to work and when people feel like they belong, they can become part of a unified effort of ending homelessness for all.
