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Supervisor, Accounts Payable.

3 months ago

Iselin, United States Middlesex Water Company Full time
Job DescriptionJob Description

Are we RIGHT for you?

The word RIGHT stands for what we VALUE: Respect, Integrity, Growth, Honesty and Teamwork.

Why join our team?

Middlesex Water Company (NASDAQ:MSEX) has been an industry leader since 1897. We promote professional and personal development in a work environment that is supportive and responsive. We understand the importance of our services and the individuals who uphold our reputation.
Joining our team means that you have a multitude of benefits that support you in and out of the workplace such as- full medical, dental, and vision benefits, 401k, paid time off, tuition assistance, learning and development opportunities, employee assistance program, and more. To learn more, please visit www.middlesexwater.com

Job Summary:

Ensure the timely, accurate and proper processing of accounts payable for Middlesex and subsidiary companies. Under the direction of the Accounting Manager, coordinate the activities of the Accounts Payable group to ensure that all financial deadlines are met. Prepare and review monthly, quarterly and annual management reports.

Work Performed:

    • Accounts Payable
  • Review Accounts Payable requirements for the organization and determine allocation of workload within the group to ensure timely and effective invoice processing.
  • Respond to internal and external Accounts Payable inquiries and assist staff in resolving issues.
  • Maintain 3-way match of invoice, receiving document and Purchase Order.
  • Identify opportunities to ensure efficiency in the Accounts Payable process.
  • Provide secondary review of account classifications used for purchase orders/invoices to ensure proper classification.
  • Monitor and maintain automated Accounts Payable system, including review of daily and monthly system generated reports.
  • Supervise batch preparation, review, and post, ensuring proper segregation of duties.
  • Supervise timely distribution of any invoice requiring approval to the appropriate party.
  • Reconcile accounts payable sub-ledgers with the general ledger on a monthly basis.
  • Coordinate month-end Accounts Payable accrual journal entries for Middlesex and subsidiaries within prescribed closing timelines.
  • Maintain weekly Excel spreadsheets on check sequence and check totals.
  • Run weekly checks when necessary.
  • Prepare credit applications as needed.
  • Develop and maintain procedures and work instructions for Accounts Payable.
  • Assist as needed on requests from external auditors related to quarterly reviews, annual audit and Sarbanes Oxley compliance.
  • Handle all vendor calls.
  • Establish and maintain vendor files in Oracle WAM and EBS Accounts Payable systems.
  • Maintain petty cash; ensure all disbursements and replenishments are properly documented and recorded.
  • Coordinate processing of real estate tax invoices to assure timely payment.
  • Process CC&B customer refunds.
    • Compliance
  • Prepare Form 1099s at the end of the fiscal year.
  • Oversee NJ & TUI Escheats.
    • Financial Systems
  • Serve as the primary knowledge leader and Subject Matter Expert for the Accounts Payable/Purchasing Modules within financial systems.
  • Work with departmental staff and/or outside stakeholders to leverage financial systems for increased efficiencies in performing accounting/reporting functions.
  • Serve as lead for Accounts Payable/Purchasing on all ERP related implementations and updates.
  • Serve on ERP related improvement committees as needed.
    • Special Projects
  • Serve as the Accounts Payable representative on cross-functional project teams.
    • Supervision
  • Supervise and review work of Accounts Payable Clerks, including preparation of performance appraisals.

Qualifications:

  • High school diploma.
  • Seven years related experience or six to eight accounting credits and two years’ experience.
  • Advanced skills in the use of Microsoft Office (Word, Excel, Outlook) and ERP systems.

Physical Requirements:

  • Use of computer and calculator keyboard.
  • Use written, verbal and audio communication and information sources.
  • Retrieve and file documents.
  • Light lifting

Candidates must be able to pass a drug screen, pre-employment physical, background check, and have a valid driver’s license.

No phone calls please. We thank all applicants in advance for their interest; however, only those applicants who are being considered for the position, or are currently employed by Middlesex Water Company will be contacted.

Candidates must possess authorization to work in the United States.
Middlesex Water Company and its' subsidiaries are an Equal Opportunity Employer