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Administrative Clerk
4 months ago
Ensure timely and accurate submission of the following required (but not limited to) MW and subcontractor reports: certified payroll, employee utilization, trainee, etc. Review and verify various sub tier reports and checking for accuracy and contract compliance. This position will impact a rapidly growing organization and offers career development opportunities for the right candidate.
Duties and responsibilities
- Communicate with subcontractors regarding project documentation requirements (Agreements, Certified Payrolls and Certificate of Insurance).
- Log cert payrolls from subcontractors and hired haulers into Access, daily.
- Sort and distribute certified payrolls to Owners, weekly.
- Process subcontractor payments in Spectrum, verify receipt of cert payrolls and insurance for pay period prior to payment.
- Key owner estimates to Spectrum for 15th & 30th period end.
- Generate and track vendor lien waivers as required.
- Report vendor payments per designated programs, and ensure subcontractor reporting confirmations of same
- EEO Reporting - Request Owner required Monthly Reports of subcontractors, receive, compile, and submit to Owners, monthly and annually.
- Prepare initial Trainee intro and completion documents, as required.
- Prepare and submit Trainee reports, monthly.
- Prepare annual subcontractor and wage compliance reports for Owners as necessary.
- Filing as required.
Qualifications
- High School Diploma/GED.
- Strong math skills
- 3 to 5 years working in an office environment.
- Working knowledge of payroll best practices.
- Strong PC skills including proficiency in Excel.
- Strong work ethic and team player.
- High degree of professionalism.
- Ability to deal sensitively with confidential material.
- Strong interpersonal (verbal and written) communication skills.
- Ability to communicate with various levels of management.
- Decision-making, problem-solving, and analytical skills.
- Organization, multi-tasking, and prioritizing skills.
Other Functions
- Assist EEO officer with monthly compliance reporting.
- Assist the DBE Contracts Administrator with subcontractor requirements and reporting.
- Provide support during audits.
- Assists in special projects or requests.
Working conditions
Primarily a controlled office environment, ability to work additional hours as needed to meet deadlines.
Physical requirements
Primarily a controlled office environment. May lift up to 40 pounds to move copy paper to the copier, and file boxes to storage.