Admin Assistant II

2 months ago

San Francisco, United States On Lok Full time
Job DescriptionJob Description

On Lok PACE

We are a non-profit committed to our participants.

Dedicated to The Care of Elders:

PACE (Program of All-Inclusive Care for the Elderly) was developed to answer the many problems around caring for frail seniors. The PACE model is centered on the belief that it is better for the well-being of seniors with chronic care needs and their families to be served in their community whenever possible.

Seniors, their family members, and caregivers face many issues, including transportation to appointments, management of medications, coordination of medical care from different specialists, lack of social interaction, and ability to stay alone at home. On Lok PACE participants receive in home care services and transportation to a On Lok PACE center for primary medical care, social and recreational activities, and other senior care services.

We understand the importance of a system that works together. Your expertise, drive and passion can help us carry out our mission to improve lives and advance healthcare.

Join our team of leaders to begin a rewarding career

POSITION SUMMARY: Under supervision of Program Manager or designee, the Administrative Assistant II is responsible for achieving specified administrative objectives and performing a broad range of administrative and clerical duties.


DUTIES / RESPONSIBILITIES:

  1. Assists the Program Manager with administrative and clerical support.
  2. Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  3. Maintains and updates team calendar via Outlook and/or hard copy calendar to meet targeted dates (i.e. specific training, new intakes tracking).
  4. Acts as a liaison with other departments and outside agencies as instructed. Handles sensitive and non-routine information in a confidential manner.
  5. Prepares and receives internal/external correspondences.
  6. Maintains and updates database, files, and record systems. Retrieves information from files when needed.
  7. Researches and prepares for meetings, presentations, reports, and take accurate minutes of meetings.
  8. Supports the center with payroll entry as needed.
  9. Assists with maintaining supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies; verifying receipt of supplies as needed.
  10. Assists with covering reception, telephone, mail distribution, and appointment scheduling as needed.
  11. May assist with the development of Administrative Assistant I's by providing information, education, educational opportunities and experiential growth opportunities.
  12. All other reasonably related jobs as assigned.

QUALIFICATIONS (knowledge, skills, abilities):

  1. Three years of administrative support experience preferred.
  2. Two years of college preferred.
  3. Proficiency in general office equipment.
  4. Proficient in MS Office Suite.
  5. Strong organizational skills and ability to multitask.
  6. Strong verbal and written communication skills.
  7. Must work well in a fast paced environment.
  8. Ability to work both independently and with a team.

On Lok's Employee Benefits include (eligible for any position for 20 hr/wk or more):

  • Medical, Dental, and Vision coverage
  • Retirement Savings Plan 403(b) and Term Life/AD&D Insurance
  • Flexible Spending Account, Commuter Checks, MLA scholarships, Employee Assistance Program (EAP)
  • Pet Insurance and additional discounts
  • Holidays (10 per year), vacation time, sick leave, and long-term disability insurance

Your final compensation offer will be determined based on factors such as skills, experience, education, and licenses/certifications. The pay range is expressed as an hourly rate regardless of FLSA status. Exempt positions are paid salaried and are not subject to overtime.

Pursuant to the San Francisco Fair Chance Ordinance, and state and federal laws (including federal PACE requirements at 42 CFR 460.64(a); 460.68(a), we will consider for employment qualified applicants with arrest and conviction records.

On Lok is an equal opportunity employer committed to a diverse and inclusive workforce. All applicants will receive consideration for employment without regard to sex (including pregnancy), race, religion, color, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, disability, medical condition, genetic information, marital status, age, military or veteran status, or any other legally protected status.

If you require reasonable accommodation to participate in the job application or interview process, to perform essential job functions and/or to receive other terms, privileges or benefits of employment please contact Recruitment (recruitment@onlok.org).



Job Posted by ApplicantPro

  • Purchasing Admin/Assistant

    3 days ago

    San Francisco, United States Gulfstream Strategic Placements Full time

    Job Title: Purchasing Admin/AssistantLocation: San Francisco, CAOverviewWe need a highly organized Purchasing Admin/Assistant to play a crucial role in supporting purchasing activities in the commercial mechanical construction sector. This role is instrumental in ensuring the timely acquisition of materials and equipment, thereby assisting project teams in...

  • Purchasing Admin/Assistant

    2 days ago

    san francisco, United States Gulfstream Strategic Placements Full time

    Job Title: Purchasing Admin/AssistantLocation: San Francisco, CAOverviewWe need a highly organized Purchasing Admin/Assistant to play a crucial role in supporting purchasing activities in the commercial mechanical construction sector. This role is instrumental in ensuring the timely acquisition of materials and equipment, thereby assisting project teams in...

  • Purchasing Admin/Assistant

    3 days ago

    San Francisco, United States Gulfstream Strategic Placements Full time

    Job Title: Purchasing Admin/AssistantLocation: San Francisco, CAOverviewWe need a highly organized Purchasing Admin/Assistant to play a crucial role in supporting purchasing activities in the commercial mechanical construction sector. This role is instrumental in ensuring the timely acquisition of materials and equipment, thereby assisting project teams in...

  • Admin Assistant/ Office Admin

    1 week ago

    San Bernardino, United States Cogent Infotech Corporation Full time $21

    Job DescriptionJob DescriptionTitle: Admin Assistant/ Office AdminLocation: San Bernardino CA 92415Duration: 2 MonthsONSITEMinimum Requirements include:Ability to stand for extended periods of timeAbility to perform routine physical tasksAbility to lift up to 45lbsIntermediate/advanced computer skillsAbility to communicate professionally, clearly and...

  • Hospitality Team Member

    2 weeks ago

    San Francisco, California, United States Sessions II Full time

    Position Overview:Sessions II is on the lookout for dedicated Server Assistants to enhance our team.This role demands outstanding leadership, vision, and hands-on engagement, including customer interaction, order taking, and serving a variety of menu items (both food and beverages). Server Assistants play a crucial role in creating and nurturing a vibrant,...

  • Receptionist / Admin Assistant

    2 months ago

    San Diego, United States Volt Full time

    Start working the way you have imagined with a top manufacturer! Volt is immediately hiring a for a Receptionist / Admin Assistant for an immediate opportunity in Kearny Mesa, CA. As an Receptionist / Admin Assistant you will: Handle front desk reception Maintain multiple calendars for management Book conference rooms Coordinate, plan and organize meetings...

  • Receptionist / Admin Assistant

    2 months ago

    San Diego, United States Volt Full time

    Start working the way you have imagined with a top manufacturer! Volt is immediately hiring a for a Receptionist / Admin Assistant for an immediate opportunity in Kearny Mesa, CA. As an Receptionist / Admin Assistant you will: Handle front desk reception Maintain multiple calendars for management Book conference rooms Coordinate, plan and organize meetings...

  • Purchasing Admin/Assistant

    3 days ago

    San Jose, United States Gulfstream Strategic Placements Full time

    Job Title: Purchasing Admin/AssistantLocation: San Jose, CAOverviewWe seek a detail-oriented Purchasing Admin/Assistant to support purchasing activities for HVAC, plumbing, and piping projects in the commercial mechanical construction industry. The role focuses on ensuring timely and cost-effective procurement of materials and equipment, supporting project...

  • Purchasing Admin/Assistant

    3 days ago

    San Jose, United States Gulfstream Strategic Placements Full time

    Job Title: Purchasing Admin/AssistantLocation: San Jose, CAOverviewWe seek a detail-oriented Purchasing Admin/Assistant to support purchasing activities for HVAC, plumbing, and piping projects in the commercial mechanical construction industry. The role focuses on ensuring timely and cost-effective procurement of materials and equipment, supporting project...

  • Purchasing Admin/Assistant

    2 days ago

    san jose, United States Gulfstream Strategic Placements Full time

    Job Title: Purchasing Admin/AssistantLocation: San Jose, CAOverviewWe seek a detail-oriented Purchasing Admin/Assistant to support purchasing activities for HVAC, plumbing, and piping projects in the commercial mechanical construction industry. The role focuses on ensuring timely and cost-effective procurement of materials and equipment, supporting project...

  • Administrative Assistant II

    4 weeks ago

    San Leandro, United States Community Health Center Network Full time

    Organizational DescriptionThe Community Health Center Network (CHCN), sister organization to the Alameda Health Consortium, is made up of the eight federally qualified community health centers in Alameda County. CHCN functions as the managed care MSO for our health centers, contracting with the Alameda Alliance for Health and Anthem Blue Cross. In order to...

  • Administrative Assistant II

    4 weeks ago

    San Leandro, United States Community Health Center Network Full time

    Organizational DescriptionThe Community Health Center Network (CHCN), sister organization to the Alameda Health Consortium, is made up of the eight federally qualified community health centers in Alameda County. CHCN functions as the managed care MSO for our health centers, contracting with the Alameda Alliance for Health and Anthem Blue Cross. In order to...

  • Legal Admin Assistant

    7 days ago

    San Angelo, United States APR Consulting Full time

    Our client is a worldwide telecommunications company that offers voice, data and video services and solutions on its award-winning networks and platforms, delivering on customers’ demand for mobility, reliable network connectivity, security and control.We are looking for a Legal Admin Assistant who will be entering proprietary customer and account data...

  • Warranty Admin

    2 weeks ago

    San Francisco, United States Sfbenz Full time

    Job Summary : We are looking for a Warranty Admin to join our growing team! The right candidate will have previous warranty experience and strong attention to detail. The day-to-day duties of this role include booking warranty repair orders, maintaining receivables schedules, and processing warranty paperwork. Benefits Group Health Plan Paid Holidays Paid...

  • Warranty Admin

    1 week ago

    San Francisco, United States Sfbenz Full time

    Job Summary : We are looking for a Warranty Admin to join our growing team! The right candidate will have previous warranty experience and strong attention to detail. The day-to-day duties of this role include booking warranty repair orders, maintaining receivables schedule, and processing warranty paperwork. Benefits Group Health Plan Paid Holidays Paid...

  • Server Assistant

    2 months ago

    San Francisco, United States Sessions II Full time

    Sessions is seeking Server Assistants to join the team! This position requires exceptional leadership, vision and hands on delivery, interacting with customers, taking orders and serving menu options (both food and drink). Server Assistants are responsible for fostering and developing an exciting, positive, results-based environment for Sessions Restaurant,...

  • Server Assistant

    2 months ago

    San Francisco, United States Sessions II Full time

    Job DescriptionJob DescriptionSessions is seeking Server Assistants to join the team!This position requires exceptional leadership, vision and hands on delivery, interacting with customers, taking orders and serving menu options (both food and drink). Server Assistants are responsible for fostering and developing an exciting, positive, results-based...

  • Part-Time Admin Assistant

    2 weeks ago

    San Antonio, United States Tri-Starr Talent Part time $19

    Job DescriptionJob DescriptionWe’re seeking a reliable and customer-focused Admin Assistant to join our team at the Senior Center! In this part-time role, you’ll provide essential support to members and staff, ensuring a welcoming and well-organized environment.Schedule:Monday - ThursdayShifts: 3:00 PM - 8:00 PM or 4:00 PM - 8:00 PMKey...

  • Warranty Admin

    1 month ago

    San Francisco, United States Mercedes-Benz of San Francisco Full time

    Job Summary: We are looking for a Warranty Admin to join our growing team! The right candidate will have previous warranty experience and strong attention to detail.The day-to-day duties of this role include booking warranty repair orders, maintain receivables schedule, and processing warranty paperwork, BenefitsGroup Health PlanPaid HolidaysPaid Time...

  • Laboratory Assistant II

    3 months ago

    San Francisco, United States Kaiser Permanente Full time

    Description: Under the direction and oversight of the Laboratory Director and Laboratory Manager, or designee, within the scope of Unlicensed Laboratory Personnel as described in B&PC 1269, receives and processes specimens, performs clerical tasks and performs phlebotomy. May operate automated or semi-automated test equipment, or plate and process...