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Facilities Administrative Assistant
3 weeks ago
Job Title: Facilities Administrative Assistant
Team: Operations
Classification: Part-time, Non-Exempt (Temp)
Reports To: Facilities Manager
Direct Reports: None
Effective Date: June 2024
Position Summary
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our Facility department, assisting in daily office needs and managing the department’s work orders.
Position Qualifications
For Employment with Oliver Gospel
A born-again believer in Jesus Christ
Affirm without reservation Oliver Gospel’s Statement of Faith
Fully support Oliver Gospel’s Mission and Vision Statements
Ability and desire to work in harmony with other Oliver Gospel employees
Be on time and ready to work at the assigned work location on every scheduled day of work
Due to sensitivity for potential impact upon Oliver Gospel’s Program Participants, the use of tobacco and/or vaping products is not permitted during scheduled work hours or at any Oliver Gospel event
Valid South Carolina driver’s license
For the Administrative Assistant
High School Diploma or equivalent experience in a related field
Must have 1+ years’ experience as an administrative assistant
Strong customer service, communication and interpersonal skills required.
Proficient in basic computer software such as MS Office, Outlook, and work order systems.
Must be able to multi-task, complete work orders in a timely manner, be driven, stay on task.
Must have a good knowledge of building maintenance.
Ability to work independently with little direction.
Ability to plan, organize and prioritize work.
Ability to meet schedules and timelines.
Ability to maintain inventory, records, and prepare reports.
Ability to understand and follow oral and written directions.
Ability to communicate effectively, both orally and in writing.
Ability to establish and maintain effective working relationships with others.
Ability to display a professional image and attitude.
Ability to remain calm in an emergency.
Perform additional duties as assigned.
Position Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Write and distribute email, and forms
- Develop and maintain a filing system
- Update and maintain work orders
- Maintain contact and vendor lists
- Submit and reconcile expense reports
- Provide general support to vendors and volunteer groups
- Act as the point of contact for internal and external vendors
Core Competencies
- Proven experience as an Administrative Assistant, Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint)
- Strong team player
- Excellent attention to detail
- Ability to balance organizational needs with cost-effective means
- Ability to perform work with an emphasis on quality and accuracy
- Ability to prioritize and solve problems using critical thinking skills
- Ability to use sound judgment in decision making
- Ability to perform all duties with integrity and excellence
- Model a servant attitude
Mental and Physical Demands
Ability to complete projects quickly and accurately
Ability to work in a changing, growth-oriented environment
Ability to concentrate and apply mental processes
Ability to work with disruptions, critical issues and emotional individuals
Ability to operate with a positive attitude
Ability to move seamlessly and quickly from one task to another
Ability to participate in travel experiences
Ability to remain in a stationary position for long periods of time
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