Human Resources Generalist

3 weeks ago

Newport, United States Pend Oreille Public Utility District Full time
Job DescriptionJob Description

This position is responsible for processing payroll and associated reporting as well as coordinating and administering Human Resource activities for the District.

Essential Functions:

· Review and process time sheets, calculate employee deductions, run and distribute payroll warrants in a timely manner, submit for payment all payroll taxes and deductions, maintain employee leave records and all other benefits, including employee insurance, retirement and tax records

· Process Climbing Allowances and other additional payroll runs

· Assist with payroll related questions and issues (e.g., insurance/retirement programs, Personal Leave (PL) questions, medical leave/workers comp. events, etc)

· Prepare month-end, quarterly, and year-end payroll reports

· Prepare and distribute monthly hours reports

· Create and maintain employee payroll and personnel files

· Coordinate onboarding and offboarding of employees

· Assist with preparation of employee welcome packets, onboarding and exit binders

· Ensure the accuracy of benefits and payroll related data in the HRIS

· Assist with the distribution of all benefits enrollment and annual summary materials

· Assist with annual benefit open enrollment

· Compile data for and submit OSHA 300, 300A, 301

· Assist with employee engagement initiatives and activities

· Assist with employee wellness programs

· Assist with compensation and benefit surveys

· Assist with District recruiting efforts(e.g. updating careers page, reviewing applications, coordinating interviews, attending job fairs)

· Coordinate twice yearly performance evaluations

· Coordinate CDL and Drug & Alcohol Screens

· Use Target Solutions to coordinate and track annual employee trainings

· Assist staff with CEU management

· Coordinate annual safety plan/program/policies reviews with stakeholders

· Coordinate LnI Claims

· Administer FR Clothing program

· Coordinate annual hearing test program

· Lead industry survey efforts

· Ensure positive and proactive employee communications

· Assist with implementation of District policies and procedures

· Coordinate Core Value/Safety Awards

Other Duties:

· Provide management reports as requested

· Maintain confidentiality regarding sensitive matters and documents

· Understand and demonstrate a commitment to the P. U. D.’s mission, vision, core values, and strategic plan.

· Adhere to all safety policies and procedures. Promote a safe work environment for all employees, contractors, and customers, in order to ensure a reliable workforce and an educated community.

· Be respectful of all employees and customers, listening to their requests and understanding their needs.

· Act as a responsible steward of public assets and trust. Foster open and honest communications, listen, and understand other perspectives.

· Foster teamwork and promote unity of the District and its departments.

· Perform other duties as assigned.

Requirements

Education, Experience, & Training Required

· High School Diploma required.

· Associate degree or higher in Business or Accounting

· Certifications in HR and Payroll preferred.

· Minimum 2 years’ experience in bookkeeping, accounting, or payroll.

· Experience in recruiting and administrative HR functions preferred.

· Interpersonal skills including clear and concise communication both in writing and verbally

· Ability to use independent and discretionary judgment; manage confidential information.

Knowledge/Skills Requirements:

· Thorough knowledge of payroll accounting, including the calculation of payroll taxes and benefits-related payments.

· Ability to type/perform data entry; generate, update and maintain accurate payroll and benefits reports.

· Ability to work effectively with employees, service providers, vendors and public.

· Ability to perform math related tasks, including spreadsheet activities and online reporting related to insurance/retirement plan administrators.

· Ability to perform work in a detailed and accurate fashion.

· Able to develop a strong working knowledge of the District’s payroll software system (NISC), as well as Microsoft software such as Excel, Word, and Windows.

· Strong communication (verbal and written), organization & recordkeeping skills required.

· Ability to use independent and discretionary judgment; maintain sensitive/confidential information with care and discretion.

· Ability to meet deadlines, create/maintain accurate records and reports, problem solve payroll issues, address individual and/or group needs related to payroll.

Benefits

The District offers a competitive benefits package that includes Medical, Dental, Vision, FSA for medical and dependent care, HRA VEBA, a variety of life insurance and ADD options, Deferred Compensation (401a & 457b), PERS, Short- & Long-Term Disability, and a generous personal leave bank.

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