Office Manager

2 weeks ago


Gastonia, United States Carolina Therapeutic Services Community Developmen Full time $33,000 - $38,000
Job DescriptionJob DescriptionDescription:

Provides office services by implementing administrative systems, procedures, and policies, and supports staff administratively.


· Receiving and distributing mail to appropriate entities.

· Schedule meetings and appointments as needed, such as referrals.

· Keep front desk space and public spaces organized and neat.

· Maintain the office condition and arrange necessary repairs.

· Collaborate Program Manager and Clinical Director to organize office operations and procedures.

· Coordinate with IT department on all office equipment.

· Ensure that all items are invoiced and paid on time.

· Manage contract and price negotiations with office vendors and service providers.

· Provide general support to visitors and provides information by answering questions and requests.

· Address leadership team member’s queries regarding office management issues (e.g., stationery, Hardware)

· Liaise with facility management vendors, including cleaning, catering, and security services.

· Plan in-house or off-site activities, like parties, celebrations, and conferences.

· Answers office phones and directs calls to appropriate personnel.

· Opens and closes office from 9:00am-5:00pm, with the expectation of arriving at 8:50AM to do so.

Requirements:

· Proven experience as an Office Manager, Front Office Manager or Administrative Assistant

· Knowledge of Office Administrator responsibilities, systems, and procedures

· Proficiency in MS Office (MS Excel, in particular)

· Hands on experience with office machines (e.g., fax machines and printers)

· Familiarity with email scheduling tools, like Email Scheduler and Boomerang

· Excellent time management skills and ability to multi-task and prioritize work

· Attention to detail and problem-solving skills

· Excellent written and verbal communication skills

· Strong organizational and planning skills in a fast-paced environment

· A creative mind with an ability to suggest improvements

High School degree: additional qualification as an administrative assistant or Secretary will be a plus


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