Office Manager

1 month ago


Gastonia, United States Carolina Therapeutic Services Full time
Job DescriptionJob DescriptionDescription:


  • ·Receiving and distributing mail to appropriate entities.
  • Schedule meetings and appointments as needed, such as referrals.
  • Keep front desk space and public spaces organized and neat.
  • Maintain the office condition and arrange necessary repairs.
  • Collaborate Program Manager and Clinical Director to organize office operations and procedures.
  • Ensure that all items are invoiced and paid on time.
  • Manage contract and price negotiations with office vendors and service providers.
  • Provide general support to visitors and provides information by answering questions and requests.
  • Liaise with facility management vendors, including cleaning, catering, and security services.
  • Plan in-house or off-site activities, like parties, celebrations, and conferences.
  • Answers office phones and directs calls to appropriate personnel.
  • Opens and closes office from 9:00am-5:00pm
  • Maintain sign-in sheets of staff and visitors and taking temperature per COVID regulations.
  • Provide oversight and communication with third party vendors in relation to the office (ex: cleaning services, deliveries, etc.).
  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Requirements:
  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems, and procedures
  • Proficiency in MS Office (MS Excel, in particular)
  • Hands on experience with office machines (e.g., fax machines and printers)
  • Familiarity with email scheduling tools, like Email Scheduler and Boomerang
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills

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