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Administrative and Data Assistant

3 months ago

Fall River, United States Diocese of Fall River Full time
Job DescriptionJob DescriptionDescription:

SUMMARY: Reporting to the VP of Operations the Administrative and Data Assistant will be responsible for providing administrative support for the Catholic Foundation team. The position will assist in the timely and accurate processing of incoming and outgoing correspondence, events, and donor-related initiatives of the Foundation’s many service lines and support of ministries across the Diocese of Fall River.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Use the gift management system, Portfolio, to accurately and efficiently process gifts, pledges, and event registrations; update biographical information; and maintain the integrity of records.

· Assist in the coordination and execution of correspondence and mailings, such as acknowledgements, pledge reminders, appeals, invitations, and direct mail projects.

· Assist with special events, projects, and scheduling travel for team members as necessary.

· Field and accurately direct incoming phone calls.

· Open, sort, and distribute daily mail throughout the Foundation office.

· Organize and maintain files, both paper and electronic.

· Process invoices and reimbursement payments.

· Maintain office, kitchen, and postage supplies and re-order as necessary.

· Place repair calls and submit maintenance requests as necessary.

· Other Foundation office administrative duties as assigned.

Requirements:

· One to three years of office experience, preferably in a Development or business setting.

· Experience with fundraising databases a plus.

· Friendly team player with an enthusiastic attitude.

· Ability to prioritize and manage several projects simultaneously in a fast-paced setting.

· Ability to take direction and work autonomously under multiple deadlines.

· Computer literacy in Microsoft Office software, particularly Word, Excel, and Outlook.

· Prior experience with Portfolio

· Strong problem-solving skills, solution-oriented focus, and ability to exercise initiative.

· Professional and congenial telephone manner.

· Excellent interpersonal, written, and oral communication skills.

· Exceptional organizational skills with meticulous attention to detail and follow-up.

· Ability to handle confidential materials with discretion, sensitivity, and tact.

· Ability to collaborate with diverse groups of people in an atmosphere of service.

· Possess demonstrated understanding of the Catholic Church culture.

· Curiosity and enthusiasm for learning.

· An understanding of how to perform basic website updates and maintenance is desirable.


Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.