Medical Records Clerk

1 week ago


Tampa, United States REACHUP Full time
Job DescriptionJob Description

Position Title:   Medical Records Clerk

 

Department:  Clinical Services

FLSA Classification:  Non-exempt  / Hourly

Location:  REACHUP, Inc.

EEO Classification:  Administrative Support

Supervisor:  Clinical Director

Status:  Full Time

 

Summary:  Medical Records Clerk is responsible for creating new medical records and retrieving existing medical records by gathering appropriate record folders and contents; assigning and recording new record numbers; verifying existing record numbers; inputting and recording locations to computer.  Works closely with case management/care coordination staff, providers and their staff

Essential Duties and Responsibilities include the following.  Other duties may be assigned to meet business needs.

Duties and Scope of Responsibilities

  • Initiates the medical record, and is responsible for routing the chart to the appropriate

personnel.

  • Inserting all other documents in patients' charts in accordance with program

requirements, policies, and procedures established at the direction of the Clinical Director

  • Classifies, indexes, files, and retrieves records
  • Reviews and audits medical records for accuracy and completeness Pull charts as needed for special audits, peer review
  • Organizes charting system to avoid duplication of information
  • Responsible for maintaining in house database which contains client demographic information
  • Compiles statistical reports for staff, Project partners, research team and funding agencies
  • Advises clinical staff on confidentiality of records and consistently maintains client confidentiality
  • Prepares new charts for new clients by assembling chart contents, producing labels, etc
  • Participates in Project-related meetings, specifically when meetings relate to client confidentiality
  • Serves as liaison between Project staff and project partners when records and confidentiality issues arise
  • Coordinates the printing and ordering of various medical record forms and supplies when required.
  • Mail out requests for records when presented with a properly completed medical release and make copies of records in response to in-coming medical releases.
  • Perform other duties as required

 

Special Skills/Licenses/Training/Certifications Necessary:

  • Ability to communicate with a range of constituents, prioritize work effectively and must be able to multitask in a fast-paced, oriented office environment.
  • Attention to detail, strong organizational skills, strong analytical and critical thinking skills and must be process-driven.
  • Excellent verbal and writing skills are critical.

 

Qualification/Requirements:

Experience working with Community Based programs and organizations such as Healthy Start preferred.

Education/Training/Experience

  • High school graduate or equivalent
  • 2+ years specialized experience in Medical Records

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