Program Assistant

3 weeks ago


Chicago, United States Family Rescue Full time
Job DescriptionJob Description

TITLE: Program Assistant

FT/PT: Full time 35 + hours per week, may include some evenings and weekends)

CLASSIFICATION: Non-Exempt

PAY GROUP: Level 13

REPORTS TO: Program Director

SUPERVISES: N/A

FUNCTION: The Program Assistant-I performs varied clerical duties. The Program Assistant-I is responsible for file maintenance/record storage, and general office management. The Program Assistant-I is responsible for the all statistical data collection, management and report compilation. The Program Assistant-I may provide direct support to clients.

ESSENTIAL DUITES & RESPONSIBILITIES:

  • Answers all incoming calls in a professional manner, transferring call to the appropriate department.
  • Takes detailed, accurate messages, and insures that the appropriate recipient receives them.
  • Answers routine requests for information on behalf of the program.
  • Performs basic clerical functions as requested; word processing, data entry, typing, filing, photocopying, and fax transmittals, store and update cumulative reports for program.
  • Collect and in put statistical data in to the computer.
  • Assists Program Director in securing necessary documentation for client files.
  • Maintain output of information on monthly reports as well as the monthly recaps.
  • Assist in the compilation of required or requested reports.
  • Assists the Program Director in maintaining an adequate inventory of office supplies.
  • Is responsible for the weekly upkeep of office equipment.
  • Assist with direct service to clients as needed.
  • Assist with special events as required.
  • Pick up and deliver mail to/from Administration office as well as distribute mail within the program.
  • Provide orientation on the use of office equipment and distribute supplies to staff members.
  • Other duties as assigned.

MARGINAL DUTIES & REPOSNSIBILITES:

  • Assist in the upkeep (cleaning) of office space/building.
  • May be responsible for petty cash.

QUALIFICATIONS:

Education& Experience:

  • High School Diploma or GED
  • Certificate from an accredited School of Business or Program.
  • Minimally one (1) year of applicable experience.




  • Chicago, United States A Safe Haven Foundation Full time

    **Program: Interim Single Adult Male** **Shifts Options**: Sunday through Thursday 9:00am - 5:00pm Tuesday through Saturday 9:00am - 5:00pm **SUMMARY**:This position is responsible for supporting the program manager with daily tasks to include coordinating multiple projects through completion. **DUTIES AND RESPONSIBILITIES**: - Coordinates and...


  • Chicago, United States A Safe Haven Foundation Full time

    Job DescriptionJob DescriptionProgram: Interim Single Adult MaleShifts Options:Sunday through Thursday 9:00am - 5:00pmTuesday through Saturday 9:00am - 5:00pm SUMMARY: This position is responsible for supporting the program manager with daily tasks to include coordinating multiple projects through completion.DUTIES AND RESPONSIBILITIES:Coordinates and...

  • Violence Prevention Program Assistant

    Found in: Lensa US P 2 C2 - 2 weeks ago


    Chicago, United States Casa Central Full time

    Seeking an organized, diligent administrative assistant to provide ongoing clerical support to Violence Prevention and Intervention (VPI) program staff to ensure smooth day-to-day operations. The Program Assistant will perform routine administrative and clerical functions. They may also provide direct services to individuals impacted by domestic violence...


  • Chicago, United States Addison Group Full time

    Program Administrator - Our Nonprofit client is seeking a Program Administrator to join their team on a CTH basis. They are looking for a candidate who has a strong background in the Association space and are interested in working in a professional environment. Apply today! Location: Chicago, ILSchedule: hybridType: CTH Pay: $22 - $25Hours & Lunch: 8:30am -...

  • Program Administrative Assistant

    Found in: Appcast US C2 - 2 weeks ago


    Chicago, United States Addison Group Full time

    Program Administrator - Our Nonprofit client is seeking a Program Administrator to join their team on a CTH basis. They are looking for a candidate who has a strong background in the Association space and are interested in working in a professional environment. Apply today! Location: Chicago, ILSchedule: hybridType: CTH Pay: $22 - $25Hours & Lunch: 8:30am -...

  • Program Administrative Assistant

    Found in: Appcast Linkedin GBL C2 - 3 weeks ago


    Chicago, United States Addison Group Full time

    Program Administrator - Our Nonprofit client is seeking a Program Administrator to join their team on a CTH basis. They are looking for a candidate who has a strong background in the Association space and are interested in working in a professional environment. Apply today! Location: Chicago, ILSchedule: hybridType: CTH Pay: $22 - $25Hours & Lunch: 8:30am -...


  • Chicago, United States ACGME Full time

    Job DescriptionJob DescriptionJob Title: Program Assistant Department: Accreditation, Recognition, and Field Activities FLSA Status: Non-Exempt Reports to: Associate Director, Field Activities The following describes the various aspects of the designated job. Some or all of these aspects may be changed over time, with or without notice, at the sole...


  • Chicago, United States Chicago Computer Learning Center In Full time

    Job DescriptionJob DescriptionChicago Community Learning Center (CCLC) is searching for a part-time instructor for our Basic Nursing Assistant (B.N.A.) program. The instructor will be responsible for teaching In-Person or hybrid classes.  A Basic Nursing Assistant (B.N.A.) Instructor is responsible for course planning and instruction, teaching students the...

  • Internship Program

    Found in: beBee jobs US - 2 weeks ago


    Chicago, Illinois, United States The Walsh Group Full time

    OverviewWalsh is currently seeking Summer 2024 Interns for our Chicago Equipment Division.Our internship program will prepare you for leadership positions both on and off the jobsite. Our program allows you to travel across the United States and through operational divisions to gain hands-on experience in project engineering and field management. We...

  • Program Manager

    3 days ago


    Chicago, United States Rohingya Culture Center Full time

    **Job Description - Full-Time Program Manager** **Rohingya Culture Center**: 2740 W. Devon Ave. Chicago, IL 60659 **Supervised by**: Executive Director, Assistant Director **Status**: Full-Time **Benefits**: Medical, PTO, 401(k) **Onsite Position** **Organization Overview**: The Rohingya Culture Center (RCC) is a community-based social service...

  • Program Associate

    6 days ago


    Chicago, United States American Bar Foundation Full time

    **To apply, please submit a cover letter and a résumé **combined as a single PDF** via Breezy**.** **About the ABF** The American Bar Foundation (ABF) is a 501(c)(3) nonprofit research institute that expands knowledge and advances justice through rigorous empirical research on law, legal processes, and legal institutions. The ABF's primary sources of...


  • Chicago, United States Family Rescue Full time

    Job DescriptionJob DescriptionTITLE: Children’s Program CoordinatorFT/PT: Full time (35+ hours per week, may include some evenings and weekends)CLASSIFICATION: Salaried – Non- ExemptPAY GROUP: Grade 18REPORTS TO: Program Director SUPERVISES: Advocate FUNCTION: The Children’s Program Coordinator has the responsibility to supervise and to provide...


  • Chicago, United States Family Rescue Full time

    Job DescriptionJob DescriptionTITLE: Children’s Program CoordinatorFT/PT: Full time (35+ hours per week, may include some evenings and weekends)CLASSIFICATION: Salaried – Non- ExemptPAY GROUP: Grade 18REPORTS TO: Program Director SUPERVISES: Advocate FUNCTION: The Children’s Program Coordinator has the responsibility to supervise and to provide...

  • Sr. Program Manager

    Found in: beBee jobs US - 1 week ago


    Chicago, Illinois, United States Mitchell Martin Inc Full time

    Our client, a member owned health insurance company, is seeking a Sr. Program ManagerLocation: Chicago, ILPosition Type: ContractJob Responsibilities:Responsible for 50+ PM resources and 100+ project team including business/IT resources Business sponsors are EVPs and C-Level Executives Strategy, Governance and Direction, assist in the prioritization Big...

  • Program Support Asstistant

    Found in: beBee jobs US - 2 weeks ago


    Chicago, Illinois, United States Department Of Veterans Affairs Full time

    Summary The position is located in the DoD Medical Operations Patient Administration, Directorate for Resources Management located at the Captain James A. Lovell Federal Health Care Center in North Chicago, IL. The primary purpose of the Program Support Assistant is to provide coordination, administration and Limited Duty program information to Active Duty...


  • Chicago, United States Haymarket Center Full time

    Job Description Job Description WORK DESCRIPTION : Responsible for the overall function of assigned program, direct supervision of counselor staff, and clinical treatment of assigned patient charts. ESSENTIAL FUNCTIONS : Maintenance of daily program structure and staffing pattern. Facilitate weekly staff meeting and develop meeting agenda to be submitted to...


  • Chicago, United States Blue Cross Blue Shield Association Full time

    The Sr Prog Mgr FEP Incentive Programs is responsible for business analytical support for the distribution of the Federal Employee Program (FEP) incentive programs and internal business performance reporting. This role calculates and validates performance and financial data; as well as develops and presents analyses, reports, and recommendations to enable...


  • Chicago, United States Society of Exploration Geophysicists Full time

    WEC Energy Group is one of the nations largest electric generation, distribution and natural gas delivery holding companies. We employ over 7,000 people in our energy companies and service subsidiaries. As a Fortune 500 company, we value and develop our employees who are making a difference in a mission that matters. WBS, a subsidiary of WEC Energy Group, is...


  • Chicago, United States Haymarket Center Full time

    Job DescriptionJob DescriptionWORK DESCRIPTION:Responsible for the overall function of assigned program, direct supervision of counselor staff, and clinical treatment of assigned patient charts.ESSENTIAL FUNCTIONS:Maintenance of daily program structure and staffing pattern.Facilitate weekly staff meeting and develop meeting agenda to be submitted to...

  • Program Office Assistant/Talent Engagement Spec

    Found in: Talent US C2 - 19 hours ago


    Chicago, United States Equus Full time

    Job DescriptionGreets clients and manages activity flow in busy reception areaResponds to business phones including directing callers to appropriate staff, responding to voicemail messages left after hours within 24 hours of receipt, scheduling client appointments and reaching out clients who fail to report for appointments. Manage client information...