Legal Assistant

2 months ago

Fremont, United States CAIR San Francisco Bay Area Full time
Job DescriptionJob Description

Title: Legal Assistant


Reporting Relationships: Report to the Managing Attorney


Schedule Type: Full-Time (Non-exempt). 40 hours each week. Occasional evenings and weekends required.


Location: Based in CAIR's Santa Clara office. CAIR staff are currently working a hybrid schedule, with three days in-person and two days remote. Requires some travel throughout the Bay Area (vehicle, insurance, and driver's license required).


Duties and Responsibilities


Administrative Support to the Legal Department

  • Provide comprehensive administrative support to the Managing Attorney, including managing calendars, scheduling meetings, and handling correspondence.
  • Coordinate travel arrangements and itineraries for the Managing Attorney and legal team members.
  • Prepare legal documents, reports, presentations, and other materials as required.
  • Ensure meticulous attention to detail in all aspects of legal administrative support, including monitoring timelines, compliance with legal requirements, and quality of deliverables.
  • Develop and implement problem-solving strategies to address challenges in legal administrative coordination, proactively identifying potential issues and devising effective, creative solutions.
  • Recruit and onboard law clerks and legal volunteers.

Case Management and Support

  • Assist in managing and organizing case files, ensuring all documentation is accurately filed and easily accessible.
  • Coordinate with clients, opposing counsel, and other stakeholders to schedule meetings, depositions, and court appearances.

Event and Project Coordination

  • Assist in organizing and coordinating legal events, workshops, and training sessions.
  • Manage or assist with special projects as assigned by the Managing Attorney, ensuring timely completion and alignment with organizational goals.
  • Oversee the work of interns and volunteers within the legal department, ensuring alignment with organizational goals and standards.

Strategic Support

  • Assist the Legal Director with strategic planning processes, including gathering data, facilitating meetings, and documenting plans.

Additional Responsibilities

  • Assist in general duties such as answering phones, weekly outreach, fundraising, and other office tasks.

Required Qualifications

  • A minimum of two years in an administrative assistant or legal assistant role.
  • Working knowledge of Microsoft Office.
  • Ability to meet deadlines and manage multiple projects with limited time.
  • Excellent oral and written communication to interface with clients, community leaders, volunteers, donors, and colleagues in a professional and effective manner.
  • Access to a working vehicle and the ability to drive throughout Northern California for events and outreach in an on-demand capacity.
  • A strong commitment to civil rights and CAIR's mission.

Preferred Qualifications

  • Experience working in Adobe Acrobat, Asana, and Practice Panther or other legal software.
  • Experience working with the American Muslim community.
  • Experience working with non-profit organizations.
  • Conversational proficiency in Arabic, Dari, or Urdu.

Compensation

  • Compensation in the range of $27.00 - $38.00/hour, commensurate with experience.
  • Fully paid Kaiser Health Insurance and Blue Cross PPO Dental Plan for employee and dependents.
  • 3% retirement matching contribution.
  • 12 paid holidays, 10 sick days, and 12 vacation days.

To Apply

Please submit (1) a cover letter discussing your interest in the position, (2) your resume, and (3) the names and contact information of three references, using the link below.


CAIR-CA is an equal opportunity employer.



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