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Temporary Data Entry Clerk

2 months ago

Keene, United States United Farm Workers of America Full time $20 - $22
Job DescriptionJob Description

The United Farm Workers (UFW) is seeking a part-time, temporary, Data Entry Clerk at our Keene, California National Headquarters office. The hours are Monday through Friday, 9 a.m. to 5 p.m., the duration of the assignment is for approximately 3-4 months. The Data Entry Clerk provides data entry and basic general clerical support involving coding, data entry, ensuring database integrity and accuracy, and operating office equipment and proprietary software. Handles acknowledgments of special donors, responds to correspondence received by letter, telephone or e-mail, fulfills donor premiums, follows up on donor payment issues. May use stamp machine to generate postage. May pick up and deliver mail.

KEY DUTIES AND RESPONSIBILITIES

Data Entry

  • Sort mail by picture and package code
  • Open mail
  • Remove envelope contents;
  • Code correspondence and donor information;
  • Separate cash and credit transactions.
  • Input, validate, balance and post
  • Update database to ensure donor preferences.
  • Note high dollar donors Fulfill premium requests
  • Sort documents to be shredded
  • Operate Shredder
  • Database hygiene

Customer Service

  • Responds to donor questions by letter, telephone, fax or e-mail. Handle premium fulfillment. Select form letters to:
  • Acknowledge large gifts
  • Request updates to expired and declined credit cards and other payment problems
  • Follow up on planned giving calls
  • Recognize honor/memorial/estate gifts
  • Recognize monthly donors
  • Send condolences
  • Send birthday greetings to selected donors

Mailroom

Use postage machine to support mailing and shipping operations of the UFW. Process mail items from various departments to the post office and delivery services. Assist clients with preparation of materials and documentation for shipping and/or mailing.

Pick up and deliver mail as requested to US Post Office in Keene with personal vehicle. Sorts and places incoming mail into appropriate mail boxes.

Store

Answer phone and email and respond to customer concerns. Place online orders for customers who don’t have the ability to do it themselves or guide them through the process. Assist with merchandise sales.

QUALIFICATIONS FOR THIS POSITION

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High School diploma or general education degree (GED) and three months related experience and/or training; or equivalent combination of education and experience. Computer experience required.

Knowledge of packaging, mailing and shipping for US Mail and UPS. Functionality in Microsoft Word, Excel, and Outlook, Acumatica and Raiser’s Edge and the internet are required.

Ability to type at a rate of no less than thirty-five (35) net words per minute (NWPM).

Must have valid CA drivers’ license and personal automobile with auto insurance.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and stand. The employee is required to be able to sit at the computer and type for several hours at a time. The employee frequently is required to use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to bend, stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 20 pounds up to 200 feet. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

LOCATION

This position is located in our office at the National Headquarters in Keene, California

UFW believes a strong commitment to equal employment opportunity is more than a legal and moral obligation - it is also sound business practice to realize the potential of every individual. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at UFW will be based on merit, qualifications, and abilities. Except where required or permitted by law, employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex/gender, gender identity, gender expression, sexual orientation, marital status, medical condition, military or veteran status, national origin, ancestry, disability, genetic information, age, or any characteristic protected by law.

UFW believes in second chances. As an organization, we will rely on individualized assessments in the hiring of those with past criminal convictions. We encourage all qualified applicants to apply for a position fighting for our immigrant communities

This policy governs all aspects of employment, including selection, job assignment, compensation, counseling, discipline, termination, access to benefits and training. UFW will make reasonable accommodations for qualified individuals with qualified disabilities under the Americans with Disabilities Act unless doing so would result in an undue hardship.

UFW is an Equal Opportunity Employer

COVID19 Vaccination Requirement

The UFW requires staff, volunteers, and independent contractors to be immunized against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment.


MON THROUGH FRIDAY 9AM to 5PM