Receptionist-Client Support Assistant

2 weeks ago

San Juan Capistrano, United States Sapphire Law Group Full time
Job DescriptionJob DescriptionReceptionist | Client Support Assistant

Sapphire Law Group is a different kind of law firm. Attention has been given to every detail to ensure that each client has an exceptional experience by combining personalized relationships with use of the most advanced technology, security and software available.

The mission of Sapphire Law Group is to delight and serve our team, our clients, our community and the legal profession through our exceptional legal expertise, enlightened client experience, and our commitment to excellence through feedback, process, and education.

Our areas of practice include Estate Planning, Trust Administration and Business Formation and Succession Planning.

Our Team is our Greatest Asset

We are looking for a friendly, compassionate, and detail-oriented professional to join our team as a receptionist and client support assistant. The primary objective of this role is to create a warm and welcoming environment for our clients.
We value attorneys and legal staff who are client-service oriented, tech savvy and devoted life-long learners. We are also committed to balance for our attorneys and support staff who enjoy family time and extracurricular activities, in addition to working hard in an environment where every team member is appreciated, valued and respected.

​Schedule
 
  • Full-Time - Approximately 40 hours per week.  Workdays are Monday-Friday - no weekends or major holidays.

Compensation

$22-24 per hour with room to grow

Benefits
 
  • Paid vacation, sick, and holidays
  • 401K
  • Discretionary bonuses
  • Upscale and professional work environment
  • Fun group of people in an authentic and supportive team atmosphere
  • Mentoring in the legal field, continuing education opportunities and extensive training on custom legal software, project management software, CRM software and processes and custom software
  • Employer paid training / testing to obtain Notary Public Certification

Attributes of a Strong Candidate
 
  • High school diploma. Additional college coursework and certification in Office Management is a plus
  • Must be willing and capable of becoming a Notary Public (at firm’s cost)
  • Proven work experience as a receptionist, administrative assistant or similar office role
  • Must have hospitality-forward, customer-service oriented mindset
  • Willingness to learn and receive feedback
  • Proficiency with macOS and Microsoft Office
  • Hands-on experience with office equipment (e.g., scanners and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive
  • Excellent organizational skills
  • Time-management skills, with the ability to prioritize tasks

Primary Responsibilities
 
  • Greet clients upon arrival to our office
  • Review daily calendar to anticipate in office appointments
  • Answer, screen, and forward incoming phone calls
  • Ensure reception area is tidy and presentable
  • Provide basic and accurate information in-person and via phone/email/text
  • Receive, sort, scan and distribute daily mail and client documents, as needed
  • Order office supplies and keep inventory
  • Perform office opening and closing duties
  • Perform other clerical duties such as filing, scanning and photocopying
  • Provide client file administration (opening, closing, maintaining files as well as scanning and renaming of files)
  • Prepare estate planning and business planning signing packages, trust administration signing packages and closing materials
  • Introduction to court filings and case management for probate and related matters
  • Assist clients in scheduling appointments and making payments
  • Communicate with (prospective) clients through email, text messages and phone calls
  • Contribute to, and improve, the firm’s documented processes

Do you think you have what it takes to join our team? If so, we look forward to receiving your resume

Sapphire Law Group is committed to the principles of equal employment opportunity for all employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law. 

 

Powered by JazzHR

2WAO6A2QCo

  • Dental Receptionist

    1 week ago

    San Juan Capistrano, United States Judy and Charles Slone, DDS Full time

    **About us** We are a family run dental office that prioritizes our patients to make sure they receive the best care. Dr. Slone has been providing exceptional dentistry for over 30 years at the same location in San Juan Capistrano. **Overview**: **Responsibilities**: Prior dental office experience is required* **Front Office Duties**: - Welcome patients...

  • Front Office Receptionist

    2 weeks ago

    San Juan Capistrano, United States Capistrano Children's Dentistry Full time

    **Private pediatric and adult dental office seeking an experienced front office receptionist/assistant for a full or part time position.** **Capistrano Children’s Dentistry is a staple in the community providing care to infants, children, teens, and adults.** - Responsible for overseeing the daily office operations and may supervise staff at the dental...

  • Dental Front Office Receptionist

    4 weeks ago

    San Juan Capistrano, United States Dr. Slone DDS Full time

    Job DescriptionJob DescriptionWe are looking for a Dental Receptionist to join our family dental practice.Dr. Slone has been providing comprehensive, compassionate, and quality dental care for over 30 years in the San Juan Capistrano area. Our longstanding private office prioritizes individualized care in a non-rushed and pleasant environment.We are seeking...

  • Receptionist

    1 month ago

    San Juan, United States Spherion Full time

    Spherion Staffing is seeking a Receptionist, who will play a crucial role in managing our communication hub! You'll answer and direct incoming calls, relay messages with precision, and assist callers with their inquiries or requests. If you excel in multitasking and love engaging with people, this is the perfect opportunity for you!SCHEDULE/HOURS OF...

  • Receptionist

    4 weeks ago

    San Juan, United States Spherion Full time

    Spherion Staffing is seeking a Receptionist, who will play a crucial role in managing our communication hub! You'll answer and direct incoming calls, relay messages with precision, and assist callers with their inquiries or requests. If you excel in multitasking and love engaging with people, this is the perfect opportunity for you! SCHEDULE/HOURS OF...

  • Receptionist

    4 weeks ago

    San Juan, United States Spherion Full time

    Spherion Staffing is seeking a Receptionist, who will play a crucial role in managing our communication hub! You'll answer and direct incoming calls, relay messages with precision, and assist callers with their inquiries or requests. If you excel in multitasking and love engaging with people, this is the perfect opportunity for you!SCHEDULE/HOURS OF...

  • Field Operations Support Assistant

    3 weeks ago

    San Juan, United States Service Corporation International Full time

    Our associates celebrate lives. We celebrate our associates.Consider the possibilities of joining a Great Place to Work!Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a...

  • Office Assistant

    4 weeks ago

    San Juan Capistrano, United States Ensign Services Full time

    **OFFICE ASSISTANT** **About the Company** ESI currently serves over 300 health care operations including skilled nursing facilities, assisted living facilities, and other ancillary service providers. These operations have no corporate headquarters or traditional management hierarchy. Instead, they operate independently with support from the “Service...

  • Full Time Service Deparment Receptionist

    4 weeks ago

    San Juan, United States Kahlig Auto Group Full time

    Job DescriptionJob DescriptionReceptionist – AutomotiveAs our new receptionist, you will be the voice and face of our dealership. So we need someone with a winning attitude and a professional appearance. While we prefer someone with experience, candidates with great potential will also be considered. To be a success in this position you will need to be...

  • Full Time Service Deparment Receptionist

    4 weeks ago

    San Juan, United States Kahlig Auto Group Full time

    Receptionist - Automotive As our new receptionist, you will be the voice and face of our dealership. So we need someone with a winning attitude and a professional appearance. While we prefer someone with experience, candidates with great potential will also be considered. To be a success in this position you will need to be reliable, professional, likable...

  • Front Office/ Dental Assistant

    2 days ago

    San Juan Capistrano, United States Children's Dental Camp Full time

    We are a Pediatric Dental office in San Juan Capistrano, CA. We have positions available immediately for full time Front office receptionist/ Dental Assistant/ RDA/ RDAEF Front office: Must have excellent communications skills, be able to perform appointment scheduling, must have experience with insurance verification, eligibility, billing. Dentrix...

  • Receptionist Admin Assistant

    3 weeks ago

    San Jacinto, United States Schoolhouse Manufacturing Full time

    The Receptionist Admin Assistant will serve as receptionist and provide administrative support to the HR department, as well as other departments when needed. They will provide excellent customer service while maintaining discretion and confidentiality. In this role you will greet vendors, job applicants, and other visitors. Route incoming calls in a timely...

  • Client Service Representative Technician I

    4 weeks ago

    San Juan Capistrano, United States Quest Diagnostics Full time

    Overview: **Client Service Representative Technician I - San Juan Capistrano, CA - Tuesday - Saturday - 6:00am - 2:30pm** Receive, prioritize and resolve problems for customers and technical departments. Handle routine manual and interface problems and concerns. **Pay Range: $21.38 - $32.08 / hour** **Benefits Information**: We are proud to offer...

  • Medical Front Office Receptionist

    7 days ago

    San Juan Capistrano, United States Marquee Staffing - Healthcare Full time

    Job DescriptionJob DescriptionJob Description: Patient Service RepresentativeWe are currently seeking compassionate and friendly Patient Service Representative to join our team. The ideal candidate will provide excellent customer service to patients, visitors, and staff both in person and over the phone. As a Patient Service Representative, you will be the...

  • Receptionist / Administrative Assistant

    1 month ago

    San Antonio, United States Principle Auto Full time

    Principle Auto -Corporate Office Receptionist/Administrative Assistant Principle Auto is seeking an engaging and amazing Receptionist / Administrative Assistant. You are an outgoing and friendly face who has a passion for organization and strong dedication for customer service. You understand how the details add up to make a bigger picture and drive the...

  • Receptionist

    2 days ago

    San Diego, United States Dinsmore & Shohl LLP Full time

    With over 725 lawyers in 32 offices across the U.S., Dinsmore is committed to maintaining and developing a strong market profile. This is both to facilitate an understanding of the firm's capabilities by current and prospective clients, and to support the recruitment of talented attorneys and business professionals. Dinsmore is seeking a Receptionist at our...

  • Receptionist

    1 month ago

    San Antonio, United States Elevation Academy Full time

    Job DescriptionJob DescriptionJob Title: ReceptionistLocation: Elevation Academy, [San Antonio, TX]About Elevation Academy:Elevation Academy is a premier personal coaching center dedicated to empowering individuals to achieve their personal and professional goals. We provide a supportive and dynamic environment where clients receive personalized coaching...

  • Junior Escrow Assistant-Receptionist

    2 weeks ago

    San Antonio, United States SetPoint Consultants Full time

    Job DescriptionJob DescriptionSetPoint Consultants is a national recruitment firm specializing in the Mortgage, Title Insurance, Banking, Financial, and Customer Service industries. A growing escrow office in San Antonio, TX is looking for a Junior Escrow Assistant/Receptionist for their busy office.The position is full-time. Our client provides a...

  • Receptionist

    2 months ago

    San Antonio, United States Law Office of George P. Escobedo Full time

    Job DescriptionJob DescriptionPLEASE DO NOT CALL THE OFFICE _ ALL COMMUNICATION WILL BE DONE VIA EMAIL  or WE WILL CONTACT YOU FOR AN INTERVIEWLegal Receptionist Job DescriptionWe are looking for a versatile legal receptionist to run our reception department. In this role, you will be required to welcome visitors and answer calls. As a legal receptionist,...

  • Receptionist/customer Service Support

    2 weeks ago

    San Diego, United States Santaluz Animal Care Full time

    We are looking for a unique and outgoing individual who wants to become part of something special. Do you love working with people and pets? Do you see yourself making a difference by supporting an amazing team of Veterinarians and Technicians providing extraordinary care? Do you understand the importance of greeting everyone with a smile? Is that you?...