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Office Administrator
1 month ago
Voted 2023 Manufacturer of the Year by Kentucky Association of Manufacturers for mid-sized companies Seeking a friendly and approachable administrative professional to support our busy corporate office and HR department. This person will often be the first person our visitors encounter person and must be comfortable with routinely shifting demands and interruptions. Ideal candidates will be proactive, detail-oriented, organized, and discreet with confidential information.
What You’ll Be Doing:
Coordinate office activities and operations while providing clerical and administrative support to Corporate and Kentucky plants. Serve as ECR and Document Control, Receptionist, and General Admin Support. Perform a variety of clerical duties, including mail, data entry, reporting, tracking, and general office duties. Represent company in a positive and professional manner in person and on the phone while maintaining confidentiality.
Some Essential Duties and Responsibilities include the following. Others as assigned. See job description for full details.
Completes ECR and Document Control process:
- Oversees Engineering Change Request process from initial creation through Engineering Change Notification.
- Maintains Controlled Print program including releases prints in Meridian, distributes controlled prints and audits the system.
Supports Corporate and KY Plant clerical duties including:
- Oversee facility offices including training and conference room supplies, supply room and office supplies, seating charts and office/desk furniture, refurbishment and renovation projects as needed.
- Serves as key phone operator and trains others in the use. Messages answered timely.
- Process daily mail to include Accounting specific procedures. Notifies the receiver of special delivery mail and timely distributes. i.e., weekly paystubs
- Assists internal personnel with scheduled visitors, tours with schools, and groups. Assists with sign in process, PPE, and safety requirements.
- Responsible for maintaining temporary agency process, being a contact, communicating requisitions, setting up temporary workers in HRIS systems, processing invoices.
Serves as receptionist:
- Maintains appearance and documents: reception area, lobby, and common areas. Includes replenishing all lobby materials (visitor/contractor badges, sign in sheets and PPE supplies).
- Point of contact for badges and security system entry. Responsible for receiving visitors, determines nature of business and directs visitors to appropriate person or destination. Ensures that all visitors sign in appropriately under the ITAR/EAR requirements.
- Operates external caller system and directs them to appropriate employee, supplies appropriate information to callers, records and transmit messages.
Performs general clerical duties for HR/Safety/Training Department.
- Assist HR Generalists
- Corporate and commercial employee functions, engagement activities, and events
- Orders misc. items for HR
- Data entry and filing for HR and Training system
- Prepares and coordinates training material and room preparation as needed
- Maintains employee paperwork, filing, and record keeping
- Assists with pre-employment and new hire paperwork, badges, etc.
Assist Executive Assistant as backup when directed.
Schedule: This position is overtime-eligible. Standard hours will be eight hours per day, five days per week and could be 8-5, 7-4 or similar.
Location: This is an onsite position and will be based out of Shelbyville, KY; candidates must live within a commutable distance.
See job description for more details on work environment, physical demands and job requirements.
Qualifications
- High School diploma or equivalent
- Experience in administrative, clerical, or secretarial roles. Hands-on experience with typical office equipment such as computers, printers, copies, telephones and others.
- Experience with Microsoft Office products and ability to learn other software as needed.
- Strong written and verbal communication skills
- Detail-oriented and highly organized with ability to multi-task and prioritize projects
- Positive and approachable with the abile to handle confidential information discreetly
- Able to work onsite each day and within commutable distance of Shelbyville, KY
Preferred:
- Associates degree in Business Administration
- 2-3 years’ similar receptionist/office administrative experience.
Who We Are
voestalpine Roll Forming Corporation, or RFC as we call it, supplies custom roll formed metal components into several industries including Aerospace, Construction, Material Handling, Off-Highway, Office Furniture, Solar and Transportation. In 2000, Roll Forming Corporation was acquired by globally leading technology group voestalpine AG and became part of the Metal Forming, Tubes and Sections division. Today, voestalpine Roll Forming Corporation has seven production facilities across three states with five facilities and headquarters located in Shelby County, Kentucky and one facility each in Pennsylvania and Indiana.
What We Offer You
- Several great benefit plans, including multiple health insurance options, vision, dental, life, short-term and long-term disability coverage, health-saving accounts, or flexible spending account
- Paid time off the first year including vacation, personal and sick time
- Weekly pay
- 401K or 401K Roth up to 6% Match
- Quarterly Profit-Sharing Bonus
- Apprenticeship programs & tuition reimbursement opportunities
- Leadership training opportunities
- TogetherWeCare, a philanthropic volunteer program that allows employees to support their community while on company time
- Countdown to Zero, a global environmental impact initiative that strives to make our work environments more efficient and environmentally friendly
Learn more at www.rfcorp.com/careers/life-at-rfc
voestalpine Roll Forming Corporation is an At Will employer. Employment will be at-will, which means that either the employee or the employer may terminate the employment relationship at any time, with or without prior notice, and with or without cause.
Roll Forming Corporation is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected Veteran status, and any other federal, state, or locally protected classifications.
Please contact us at RFC.HR@voestalpine.com if you require any alternate application form or accommodation during our hiring process due to disability.