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Payroll Specialist

1 month ago

Chicopee, United States Mental Health Association - Western MA Full time
Job DescriptionJob Description

Join MHA as a Payroll Specialist and become a vital part of our dynamic fiscal team. In this role, you will ensure the precise and timely processing of payroll for all employees, contributing directly to the company's smooth operations. You will regularly collaborate with the Human Resource team, offering a chance to build strong professional relationships across departments.

Your primary responsibilities include managing payroll records, resolving discrepancies, and maintaining compliance with regulations. What sets this role apart is its impact on employee satisfaction and operational efficiency. If you are detail-oriented and passionate about supporting a positive workplace culture, this opportunity is perfect for you. Join us in fostering an environment where every team member feels valued and rewarded.

Responsibilities
  • You will accurately process and manage the organization's weekly payroll, ensuring timely payments to all employees (600-650 individuals) in compliance with relevant laws and regulations.
  • We expect you to maintain and update employee payroll information by collecting, calculating, and entering data.
  • You shall address and resolve any payroll discrepancies and respond to payroll-related inquiries from staff members promptly and professionally.
  • You will prepare reports related to payroll activities, including summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages.
  • We expect you to collaborate closely with the HR department to ensure seamless integration and accuracy of payroll and benefits data.
  • We expect you to collaborate with management staff to assist in staff training in timecard entry, timecard adjustments and time off requests.
  • You shall stay current on changes in payroll systems, tax regulations, and compliance requirements to advise and implement necessary updates or modifications.
  • You will conduct regular audits and reconciliations of payroll accounts to verify accuracy and integrity of financial records.
  • We expect you to assist in the preparation and submission of statutory filings and other periodic reporting as required by law.

Requirements

Requirements

  • You must have proficiency in processing payroll for a diverse workforce using various payroll software systems. Bachelor’s degree or 5 years’ experience required.
  • We require you to ensure all payroll transactions are processed efficiently and accurately, including regular hours worked, overtime, bonuses, and deductions.
  • You should possess the ability to interpret and apply federal, state, and local payroll laws and regulations to maintain compliance.
  • We expect you to handle employee inquiries regarding payroll issues with professionalism and confidentiality.
  • You need strong skills in reconciling payroll accounts and preparing necessary reports for management review.
  • We look for expertise in managing payroll records and documentation to support auditing processes and internal controls.
  • You are required to collaborate effectively with the HR team to integrate payroll data seamlessly.
  • We value your capability to identify and implement improvements in payroll processes to enhance efficiency and accuracy.

Skills

  • Payroll Processing
  • Tax Compliance
  • Timekeeping Systems
  • Data Entry Accuracy
  • Attention to Detail
  • Problem Solving
  • Confidentiality Maintenance
  • Communication Skills
  • Analytical Thinking
  • Visual acuity to written and computer screen data

Benefits

  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (403B, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)
  • Long Term Disability