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Project Manager

2 months ago

Madison, United States Novalink Solutions LLC Full time
Job DescriptionJob DescriptionThe Computer Aided Engineering Center within the College of Engineering is needing a project manager
to plan, guide, coordinate, and lead a number of operational projects. This role will report to Rob
Kohlhepp and Manda Johnson. Technical subject matter expertise beyond project management and
business analysis skills will not be required. A high degree of professionalism, ability to influence without
authority is required. The ability to navigate a complex political and matrixed organization is required.
Timeline
Start Date: ASAP
Estimated Duration: 12 months, but potential for extension.
Commitment: 25% to 50% time preferred
Years of experience: 4 to 7 years of related experience
Search and Screen
Scott Kohl – DoIT PPMO – AD Program and Project Management
Rob Kohlhepp – School of Engineering - CIO for COE & Director of CAE
Manda Johnson – School. of Engineering - USER SUPPORT SUPERVISOR
Required Qualifications
Excellent communication skills that effectively present findings to stakeholders, improve
productivity, and coordinate updates with multiple and diverse stakeholders.
At least a CAPM (or equivalent) level of certification in project management.
Ability to work collaboratively in a team environment, but also work independently to elucidate
project needs, goals, and clarify outcomes.
Strong organizational skills and keen attention to detail, including the ability to write clear and
well-structured business requirements and documentation.
Experience moving from stakeholder concepts to project initiation and driving through to
project completion.
Ability to influence and work within a diverse and nuanced stakeholder group.
Track progress and prepare communications with relevant levels of details for numerous
stakeholder types.

Ability to handle multiple projects and work-streams simultaneously.
Ability to plan, organize, and prioritize multiple projects independently to meet deadlines and
complete tasks in an accurate manner.
Strong meeting facilitation skills for both small and large meetings.
Preferred Qualifications
Master’s degree
Familiarity with SmartSheet
Project Management Professional (PMP) Certification.
Can create reports, dashboards and visualizations to help others understand project
performance.
Experience at a higher education institution, state government, or large highly complex
organization.
Education
Bachelor's Degree - Required Minimum

Job Responsibilities
10% - Formulates and defines project scope and objectives through research and fact-finding
combined with an understanding of applicable business systems, processes, and requirements
5% - Determines and recommends approaches for optimal solutions within cost/performance
objectives
10% - Participates in requirements planning and feasibility determination
10% - Tracks, reports, escalates risks, issues, and decisions; and guides stakeholders towards
options.
25% Lead cross-functional project teams and guide work through the project life cycle. May
function in project capacities including requirements gathering, functional design, functional
configuration, testing, and documentation.
15% Perform regular reporting and share outs to stakeholders.
10% Determines WBS and schedules tasks using appropriate methodologies

5% - Prepares reports, documents meetings, and needed artifacts to ensure the project meets
commitments