Executive Assistant

2 weeks ago

South Burlington, United States OnLogic Full time
Job DescriptionJob Description

Are you energized by wearing many hats and keeping things operating smoothly? OnLogic is seeking a self motivated and highly organized Executive Assistant. You’ll play a pivotal role in supporting the success of our Executive Chair, Vice Chair, and CEO and will be exposed to various aspects of the business. This role goes beyond the traditional administrative tasks. You’ll be a strategic partner anticipating the needs and proactively solving problems before they arise.

On an average day, you'll...
  • Manage executives’ calendars, prioritizing meetings and resolving schedule conflicts.
  • Manage the flight schedule of the company aircraft, and keep accurate records.
  • Prioritize and review email correspondence, ensuring timely and efficient communication.
  • Research and make travel plans for both domestic and international travel, considering cost, convenience, and travel policies.
  • Manage incoming calls, identifying the caller’s needs and directing the calls to the appropriate person, or screening them out to minimize business interruptions.
  • Organize and prepare for meetings, including gathering information and attending to logistics of meetings.
The team you will be joining:
  • Human Resources: The members of our Human Resources team play a vital role in helping us build on the productive, welcoming and collaborative atmosphere here at OnLogic. By finding, interviewing and helping select who joins our growing team, our HR team is incredible at finding the right fit for a given role. They also help us all stay informed, healthy and, of course, paid. "Human Resources" feels too old fashioned to describe what this team does, they're truly responsible for "Employee Success" and help build the entire "People Experience" here at OnLogic.

Requirements

  • Bachelor’s degree preferred or comparable relevant experience.
  • 5+ years with a proven track record of supporting C-Suite team members.
  • Ability to clearly communicate ideas, decisions and rationale to both internal and external stakeholders.
  • Experience in an executive assistant role at a rapidly scaling organization.
  • Excellent organization and time management skills.
  • Ability to work in the US without visa sponsorship.
Who we're looking for:
  • You can see the work and can anticipate needs based on the context and situation.
  • You're comfortable analyzing situations, weighing options, and making sound decisions that align with the overall vision.
  • You're a self-starter who takes ownership of your work and thrives in a fast paced environment.
  • You’re able to handle multiple priorities simultaneously and meet deadlines with minimal supervision.
  • You are detail-oriented, proactive, and comfortable seeking out the information you need to solve a problem.
  • You are able to work with multiple stakeholders and create a detailed project plan to ensure deadlines are met.
  • You enjoy collaborating with many different people - employees, customers, and vendors.
Who we are:

OnLogic is growing, and we want to give you the same opportunity to grow in your career We design and manufacture specialized computers and hardware solutions for companies all over the world, helping them to make the seemingly impossible possible. Our computers are designed to work where others would fail, and it's our vision to be the first choice in industrial computing. To make that vision a reality, we've built a team of ambitious problem solvers, guided by the company's core values of Open, Fair, Innovative and Independent. We have an open office, open salaries and strive to be fair and transparent in our decision making. We encourage input and feedback from every member of our team and look to improve ourselves and our business every single day.

Diversity is an essential element of our core values. Not just respecting, but actively embracing a variety of backgrounds, life experiences, and opinions, helps us foster innovation, enhances our problem-solving capabilities, and promotes learning and engagement among the members of our team. We strongly encourage those with diverse backgrounds to apply.

We are committed to providing a safe, inclusive, and harassment-free workplace for all employees. We do not tolerate any form of harassment, discrimination, or bias based on race, ethnicity, gender, sexual orientation, religion, disability, age, or any other protected characteristic.

To learn more about our values, our mission and what it's like to work at OnLogic, visit Life at OnLogic.

Benefits

The salary range for this role is $80,000 to $120,000. We determine final compensation based on discussions with applicants and their experience in similar roles.

  • A competitive Salary based upon your experience and the requirements of the role
  • A comprehensive Benefits package
  • 401k Plan with 3% Employer Contribution
  • An Annual Profit Share Bonus
  • Paid Maternity & Paternity Leave, and Short & Long Term Disability
  • Opportunity to Participate in our Employee Stock Purchase Plan
  • A personal development plan created to help you (and us) grow

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