Administrative Assistant

4 weeks ago

Paw Paw, United States The Pizzo Group Full time
Job DescriptionJob DescriptionSalary: 48k-54k BOE

Overview:
We are seeking a highly skilled and proactive Operations Administrative/Project Assistant to provide comprehensive support to our leadership team and facilitate the smooth operation of the day to day and multiple high-impact projects and assignments. The ideal candidate will possess exceptional organizational and communication skills, exhibit a high degree of professionalism, and demonstrate a keen ability to manage multiple tasks efficiently. This role is critical in ensuring the effective execution of strategic initiatives and daily operations.


Key Responsibilities:


1. Administrative Support:

     o Calendar Management: Schedule and coordinate executive meetings, appointments, and travel
         arrangements. Prioritize and manage executive calendars to optimize their time.
     o Communication: Handle high-level correspondence, including drafting, proofreading, and editing
        emails, reports, and presentations. Serve as a liaison between the executive team and
        internal/external stakeholders.
     o Meeting Coordination: Organize and prepare for executive meetings, including preparing agendas,
        gathering documents and recording minutes. Follow up on action items and ensure timely completion.
     o Confidentiality: Maintain strict confidentiality regarding sensitive information and executive
        matters.
2. Management Support:
     o Project Coordination: Assist in planning, executing, and monitoring strategic projects. Track
        project milestones, deliverables, and deadlines to ensure timely completion.
     o Documentation: Prepare and manage project documentation, including project plans, status
        reports, and presentation materials. Ensure all documentation is accurate and organized.
     o Stakeholder Communication: Facilitate communication with project stakeholders, including
        scheduling meetings, providing updates, and addressing inquiries.
     o Problem-Solving: Assist in identifying and resolving project issues and risks.

        Propose solutions and alternatives to keep projects on track

3. Operational Support:
     o Process Improvement: Contribute to the development and implementation of operational processes

        and procedures to enhance efficiency and effectiveness.
     o Data Management: Collect, analyze, and interpret data related to operations and projects.

        Prepare reports and presentations for executive review.
     o Event Coordination: Plan and coordinate high-profile company events, including conferences, workshops, and team-building activities.
4. Strategic Support:
     o Research and Analysis: Conduct research and gather information to support strategic decision-making. Prepare summaries and                        recommendations based on findings.
     o Special Projects: Assist with special projects and initiatives as assigned by the executive team. Provide administrative support and project            management expertise as needed.
5. Additional Duties:
     o Office Management: Oversee office supplies inventory, manage office equipment, and ensure a
        well-organized and efficient office environment.
     o Team Collaboration: Foster positive relationships with colleagues, clients, and vendors. Support
        team members in achieving departmental goals.


Qualifications:
     • Education: Business Administration, Management, or a related field preferred.
     • Experience: 4+ years of experience in an executive administrative or project coordination
         role, preferably supporting senior executives.


Skills:
     o Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with
        project management software.
     o Proficiency in QuickBooks Desktop and QuickBooks Online software REQUIRED.
     o Strong organizational and time-management skills with the ability to handle multiple tasks and
        priorities in a fast-paced environment.
     o Exceptional verbal and written communication skills, with a high level of attention to detail.
     o Ability to maintain confidentiality and handle sensitive information with discretion.
     o Demonstrated problem-solving and analytical skills with a proactive approach to tasks and
        projects.


Benefits:

Enjoy a comprehensive benefits package designed to support your well-being and growth, with full details being provided during the      interview process.


Please Note: 

This job description is not intended to be a complete list of all responsibilities, duties, or skills and due to the changing nature of the job is subject to review and change at any time, with or without notice. This position is exempt based on FLSA laws. The Pizzo Group uses E-Verify and third-party background check services during the hiring process.

 

 All your information will be kept confidential according to EEO guidelines.



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