Litigation Secretary

3 weeks ago


Los Angeles, United States Greenberg Gross LLP Full time $39 - $59
Job DescriptionJob Description

Position Summary

Greenberg Gross LLP is a high-stakes boutique trial law firm that litigates cases grappling with some of the most important issues facing society. For the firm to perform at the highest level, every facet of the operation must function smoothly and efficiently, especially information technology.

We have an immediate full-time opening for a Litigation Secretary for our Los Angeles office. This position is responsible for providing administrative and legal secretarial support to attorneys. Your work schedule will be 7.5 hours per day but is considered Full-Time, with the opportunity of hybrid.

Responsibilities and Duties

  • Use word processing and document management software to prepare, revise, format, and finalize a wide variety of legal such as correspondence, pleadings, discovery, memoranda, agreements, and other legal documents under time-sensitive deadlines. Some pleading/discovery drafting required.
  • Prepare documents for filing and/or service including: proofreading, editing, finalizing documents, generating TOC/TOA, gathering exhibits, ensuring compliance with all Federal, State, and/or Local Rules
  • Heavy e-filing with state and federal courts. Current knowledge of Federal CM/ECF e-filing procedures. Some appellate court filings using TrueFiling
  • Docket case deadlines using CompuLaw for all incoming mail, motions, discovery, trial/post-trial, mediation, arbitration, and appellate deadlines
  • Create mediation, arbitration, hearing, and trial binders; prepare discovery shells; set up and maintain litigation files; party and witness subpoenas
  • Assist attorneys with opening new client/matters and send conflict checks email
  • Case management, including database management and electronic file organization
  • Schedule appointments, depositions, meetings; maintain calendars; make travel arrangements; set up conference calls
  • Assist with trial preparation
  • Answer, screen, and respond to phone calls
  • Open and route mail and email, attaching files and documents
  • Enter attorney time into time-keeping program
  • Maintain and track CLE records for attorneys
  • Prepare and submit expense/reimbursement reports
  • Assist fellow secretaries and additional attorneys as needed
  • Other administrative tasks as needed

Qualifications and Skills

  • Minimum 5 years of litigation experience working in a legal and/or professional services environment
  • Excellent grammar, communication, and organizational skills
  • Proficient using MS Office products (Word, PowerPoint, Excel, Outlook)
  • Attention to detail and the ability to multi-task in a fast-paced, high-pressure environment
  • Ability to prioritize to meet deadlines
  • Must be able to work overtime as needed.

We offer an excellent salary and benefits package. Response will be given to candidates who closely meet our qualifications. EOE M/F/D/V. No phone inquiries please.



  • Los Angeles, United States LHH Full time

    Litigation SecretaryLocation: Century City, CASalary: $70,000 to $90,000 per year plus Generous Paid Time Off, Paid Sick Time and Holidays, Healthcare, Dental and Vision Coverage, 401k, etc.Position Type: Full-Time, Direct Hire, Hybrid schedule, 3 days onsiteLHH is working with a reputable law firm in seeking an experienced Civil Litigation Secretary to join...

  • Litigation Secretary

    2 months ago


    Los Angeles, United States LHH Full time

    Litigation SecretaryLocation: Century City, CASalary: $70,000 to $90,000 per year plus Generous Paid Time Off, Paid Sick Time and Holidays, Healthcare, Dental and Vision Coverage, 401k, etc.Position Type: Full-Time, Direct Hire, Hybrid schedule, 3 days onsiteLHH is working with a reputable law firm in seeking an experienced Civil Litigation Secretary to join...

  • Litigation Secretary

    1 month ago


    Los Angeles, United States Edlin, Gallagher, Huie + Blum Full time

    Job DescriptionJob DescriptionLitigation Secretary (San Francisco and Los Angeles, Remote Optional within California) OpportunityThere has never been a better time to join Edlin, Gallagher, Huie + Blum (www.eghblaw.com), a growing firm of nimble defense lawyers who help clients simplify the process of complex litigation. At EGHB, we serve as outside counsel...

  • Litigation Secretary

    4 weeks ago


    Los Angeles, United States Kent Daniels and Associates, Inc. Full time

    Position: Litigation Secretary  Location: Downtown Los Angeles, CA (Onsite) Pay: $72,000 to $87,000 annually  Experience: 3+ years of experience to support 4 attorneys.   Type: Full-time; Direct Hire  Schedule: Monday – Friday, 9:00am to 5:30pm   Kent Daniels & Associates is seeking a Litigation Secretary to join our dynamic law firm client! ...

  • Litigation Secretary

    1 month ago


    Los Angeles, United States Novate Legal Search Full time

    About the job Litigation Secretary Perform various administrative tasks such as data entry, filing, and documentmanagement Prepare legal documents, including contracts and pleadings, for attorney review Proofread and edit legal documents for accuracy and completeness Maintain calendars and schedule appointments for attorneys Answer phone calls and take...

  • Litigation Secretary

    3 weeks ago


    Los Angeles, United States Kent Daniels and Associates, Inc. Full time

    Position: Litigation Secretary  Location: Downtown Los Angeles, CA (Onsite) Pay: $72,000 to $87,000 annually  Experience: 3+ years of experience to support 4 attorneys.   Type: Full-time; Direct Hire  Schedule: Monday – Friday, 9:00am to 5:30pm   Kent Daniels & Associates is seeking a Litigation Secretary to join our dynamic law firm client! ...


  • Los Angeles, United States Novate Legal Search Full time

    As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The...

  • Litigation Secretary

    1 month ago


    Los Angeles, United States Legal Ease LLC Full time

    Job DescriptionJob DescriptionOur client, a large international law firm, is seeking a senior litigation secretary to join their busy team.  Ideal candidate will possess 10+ years of experience as a litigation secretary within a law firm or in-house legal working environment.  Duties include:Prepare all legal documents such as pleadings, TOCs,...


  • Los Angeles, United States Fagen, Friedman and Fulfrost Full time

    Litigation Legal Secretary Fagen Friedman & Fulfrost LLP, California's leading education law firm, seeks an experienced litigation legal secretary to join a collegial team of results-oriented practitioners in our Los Angeles office. OVERVIEW: The Litigation Legal Secretary will provide legal and administrative support to multiple attorneys. This essential,...

  • Litigation Secretary

    3 months ago


    Los Angeles, United States Novate Legal Search Full time

    Job DescriptionJob DescriptionAs a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing...

  • Litigation Secretary

    3 months ago


    Los Angeles, United States AGG Legal Staffing Full time

    Law firm in Downtown LA seeking an experienced Litigation Secretary to join their Labor and Employment team! This position requires solid knowledge of Federal, State, and Appellate court filing rules and procedures with a strong litigation background that includes e-filing and calendaring experience. Must have knowledge of preparing tables of contents and...


  • Los Angeles, United States Spiwak & Iezza, LLP Full time

    Job DescriptionJob DescriptionThousand Oaks litigation law firm seeks a paralegal/secretary with at least 5+ years of experience in commercial creditor rights litigation or business litigation. Applicant must have significant litigation experience. Medical benefits included Work may be able to be done remotely after 6 months.Company DescriptionOur...


  • Los Angeles, United States Trueline Full time

    About the jobTrueline's client, a prominent insurance defense firm located in downtown Los Angeles, is seeking a Senior Litigation Secretary to join their team. This is an excellent opportunity to work for a well-established and respected legal practice in a fast-paced environment.ONLY APPLICANTS WITH 5+ YEARS IN LITIGATION APPLY, PREFERABLY IN INSURANCE...


  • Los Angeles, United States Trueline Full time

    About the jobTrueline's client, a prominent insurance defense firm located in downtown Los Angeles, is seeking a Senior Litigation Secretary to join their team. This is an excellent opportunity to work for a well-established and respected legal practice in a fast-paced environment.ONLY APPLICANTS WITH 5+ YEARS IN LITIGATION APPLY, PREFERABLY IN INSURANCE...


  • Los Angeles, United States Law Firm Full time $75,000 - $95,000

    Job DescriptionJob DescriptionAV-rated small, boutique real estate law firm looking for litigation secretary or paralegal with minimum 5 years experience in civil litigation with strong communication and organization skills.  Experience with e-filing and litigation software calendaring required. Top compensation and benefits including more paid holidays and...


  • Los Angeles, United States Baker & McKenzie Rechtsanwaltsgesellschaft mbH Full time

    Executive Assistant/Litigation Secretary Description The Executive Assistant/Litigation Secretary will provide Executive Assistant and Litigation Secretarial support, as required. Tasks: Prepare attorneys correspondence, and other legal documents as requested. Screen incoming telephone calls. Monitor Outlook Inbox and respond to routine incoming...

  • Litigation Secretary

    2 months ago


    Los Angeles, United States Novate Legal Search Full time

    Job DescriptionJob DescriptionPerform various administrative tasks such as data entry, filing, and document management Prepare legal documents, including contracts and pleadings, for attorney review Proofread and edit legal documents for accuracy and completeness Maintain calendars and schedule appointments for attorneys Answer phone calls and take...


  • Los Angeles, California, United States HERS Advisors Full time

    Job OverviewPosition: Litigation SecretaryCompany: HERS AdvisorsWe are seeking a skilled Litigation Secretary to join our dynamic team. The ideal candidate will possess a strong background in litigation support and demonstrate exceptional organizational abilities. This role is designed for a proactive individual who thrives in a fast-paced environment and is...


  • Los Angeles, United States Robinson Di Lando, A Professional Law Corporation Full time

    Downtown AV-rated law firm seeking experienced Litigation Paralegal/Secretary with knowledge of civil litigation and civil procedure. Candidate will perform complex and detailed administrative tasks for assigned attorneys. Candidate must be able to: Draft pleadings and perform e-filing with various State and Federal Courts Maintain e-files organized and...

  • Litigation Secretary

    3 months ago


    Los Angeles, United States AGG Legal Staffing Full time

    The Litigation Assistant provides and coordinates complex and specialized administrative and secretarial support requiring in-depth knowledge of legal practice processes. This position supports a team of attorneys. The Litigation Assistant also provides support to other secretaries and attorneys when the need arises for assistance or coverage. The position...