Accounts Receivable Billing Specialist

4 weeks ago


Scottsdale, United States CCMC Full time
Job DescriptionJob Description

Do you thrive on providing a great customer service experience? Are looking for a place where you can make a positive difference?

We’re CCMC, a community management company specializing in master-planned communities. Our vision of inspiring a resident-centric focus is brought to life by our core values: Integrity, Respect, Service and Community.

Our Accounts Receivable Billing Specialist helps our communities run smoothly and contributes to our residents’ satisfaction. This position pays $19.50 - $20.50 hourly.

What you’ll accomplish:

Responsibilities of Billing Specialist:

  • Generation of invoices for builder accounts
  • Generate statements for residents at various frequencies
  • Generate miscellaneous invoices as outlined for portfolio
  • Review and adjustment of billing errors
  • Posting builder funds from invoices distributed
    • Maintain organized back-up and responsible for monthly filing
  • Correspond with builder contacts for associations in portfolio regarding billing inquiries
  • Correspond with site teams regarding billing inquiries and errors
  • Correspond with residents regarding billing on accounts
  • Special projects as outlined by association
  • Maintain AR Information Sheet for billing amounts and update as needed
  • Process annual coupon booklets
  • Other projects/tasks as outlined by department leader

Daily Workflow of Billing Specialist:

  • Review new correspondences (emails & voicemails) and provide responses within 48 hours
  • Create and distribute any builder invoices for payment based on frequency of billing
  • Create resident statements for distribution at the frequency of billing for indicated portfolio
  • Post any received builder payments, code for deposit & create backup documentation for each deposit
    • Minimum of monthly filing for these documents in CCMC designated file cabinets
  • Update builder billing tracker with date of distribution of invoices to builders
  • Review builder accounts balances and transfer credits as needed or advise of any refunds needed

What we’re looking for:

  • Two years’ accounts receivable experience, preferred
  • HOA industry experience, highly preferred
  • Experience working in a fast-paced environment
  • Effective multi-tasking skills
  • Excel/Microsoft Office Suite experience
  • Excellent communication skills both written and verbal
  • Ability to work independently and problem-solve with minimal help
  • Strong organizational and prioritizing skills
  • Must pass a pre-employment drug screen and background check

What we offer:

  • Comprehensive benefits package including medical, dental, vision, and life insurance
  • Wellness program
  • Flexible Spending Accounts
  • Company-matching 401k contributions
  • Paid vacation, holiday, and volunteer time
  • Company-paid Short-term Disability
  • Optional Long-term Disability
  • Employee assistance program
  • Optional Pet Insurance
  • Professional education assistance
  • Perhaps most importantly, a service-oriented team who is dedicated to your success

About our Team:

Our team members are the strength behind CCMC. If you thrive working in a fast paced environment, enjoy portfolio work, are driven to succeed and enjoy building strong client relationships, this role could be just right for you.



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