Administrative Coordinator

1 month ago


Atlanta, United States McGuire Sponsel Full time
Job DescriptionJob DescriptionSalary:

The role: McGuire Sponsel is seeking an Administrative Coordinator for our Atlanta office. This role will be an integral part in supporting the administrative, accounting, and business development functions within the firm.  We are seeking an energetic, organized, technology proficient, and detailed oriented individual who enjoys making a difference, being part of a team, and working in a fast-paced environment.  A candidate who will be successful in this role will thrive in a dynamic team environment, have excellent communication skills, and a strong working knowledge of Microsoft Office, specifically Microsoft Excel.  Qualified candidates will also have experience in client invoicing. 

 

What you will do:

  • Provide administrative support for shareholders, leaders, and employees in our Atlanta office and across the firm.
  • Work closely with key business development personnel to support sales initiatives and tracking.
  • Timely and accurate coding and entry of client information into our accounting software.
  • Generate client invoices with a high level of detail and accuracy, with a primary focus on billing processes for the R&D Tax Credit practice line.
  • Assist with entering, tracking, and reporting new and existing sales opportunities within Salesforce, our CRM software.
  • Organize, save, and assist with data entry for digital files and information as needed for various projects.
  • Assist in the preparation of client proposals and engagement letters.
  • Order office supplies, food, and beverages for the firm and ensure all areas are stocked appropriately.
  • Assist with and manage travel arrangements for airline, rental car, and hotel for certain professional staff.
  • Submit and reconcile expenses reports.
  • Coordinate and support firm wide event planning, such as catering lunch or organizing the firm’s annual retreat.
  • Assist with firm-wide mailing and client gift sends.
  • Provide general support to visitors. Answer and direct phone calls.


What you will need:

  • Working knowledge of client invoicing and billing processes. Prior experience with time and billing software a plus.
  • Experience in Salesforce is desirable.
  • Self-starter, deadline driven individual who is technologically savvy with a strong attention to details.
  • Ability to stay organized and manage the varying day to day needs of the organization.
  • Ability to multi-task in a fast-paced environment.
  • Excellent professional written and verbal communication skills; comfortable communicating with all levels within an organization.
  • Experienced in Microsoft Excel, Word, Outlook, PowerPoint, and Adobe.
  • Ability to learn new software and tasks.
  • Excellent time management skills and ability to prioritize work.
  • 2+ years of administrative support experience a plus, preferably in a professional services environment.

 

Who we are: McGuire Sponsel is a national specialty tax consulting firm that has experienced tremendous growth while serving leading accounting firms and businesses across the country by offering tax services that fall outside traditional practices. Partnering with local, regional, and global firms, McGuire Sponsel offers Fixed Asset Services, R&D Tax Credit Services, Global Business Services, and Credits & Incentives Services. We are committed to providing high-quality service with integrity in a way that helps partner firms bring value to their clients. Our approach has allowed us to become a trusted resource to the industry.

 

What we offer: A career at McGuire Sponsel gives individuals the opportunity to grow professionally and personally in a team environment. Benefits include:

  • Competitive paid time off, 401k and health and wellness benefits.
  • Recently renovated office space in proximity to restaurants, shops, and cultural centers.
  • Summer Friday hours.
  • Team building and social outings, community outreach, and philanthropy activities.

 



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