Sponsorship Coordinator Events and Corporate Partnerships

3 weeks ago

Daytona Beach, United States APCO International Full time
Job DescriptionJob Description
About APCO

You may have never heard of APCO. Let us introduce ourselves We are the Association of Public Safety Communication Officials and to our 40,000+ members across the nation, we are the rockstars behind the most prestigious events in the emergency communications industry. Founded in 1935, APCO International is the worlds oldest and largest organization of public safety communications professionals. Our members manage, operate, build and support public safety communications systems for law enforcement, fire, emergency medical and other public safety agencies.

About the Team

Join a group of skilled event professionals who are committed to the events industry. Through innovation, communication, and collaboration we plan 4 to 5 annual events each year. Our annual conference, APCOs largest and most prominent event, brings together 6,000+ professionals.

You will join a supportive team that highly values life inside and outside of the organization. Youll have a chance to travel occasionally, let your creativity shine and work within a dynamic team culture. We want YOU to join our team and are so excited to meet you

Who Should Apply

Are you ready to take the next step in your career? Are you passionate about events and marketing industry? Well help you advance your career with the knowledge and skills youll need to succeed. Lets chat

The missing piece of our events team is a dynamic and engaging person, who enjoys building relationships, gaining expertise, and earning trust with our customers. A self-starter who is highly organized, detail-oriented and motivated with superior time management skills, including the ability to set priorities, meet deadlines, and manage multiple projects in a fast-paced, changing environment.

If youre a recent graduate, this is a great opportunity to work on large city-wide events and to join an amazing team. If you have the desire to be proficient and knowledgeable in all aspects of the benefits sponsors receive and be able to clearly communicate those details to customers, you will excel in this role. This is a hands-on role that requires attention to detail, and the ability to self-manage and work well within a small team.

About the Role

The Sponsorship Coordinator will support all sponsors through a variety of functions and be responsible for managing sponsorship fulfillment as outlined in sponsor and corporate partner contracts. The Sponsorship Coordinator will work closely with the entire team and report to the Director of Events & Corporate Partnerships. This position is an in-office position located in Daytona Beach, Florida.

The following are general descriptions of the essential job tasks of the position. Other related tasks may be assigned as necessary and appropriate.

  • Oversees deliverables and marketing materials for all sponsors and corporate partners. Monitors and tracks deliverables to adhere to deadlines, follows-up on outstanding items, seeks sponsor approval and works with appropriate vendors to finalize.
  • Responsible for ensuring sponsors receive all items included in their contracts.
  • Requests and maintains all sponsor logos, web URLs, graphics, etc. for signage, communications, and onsite implementation. Ensures sponsor branding is consistent across all channels.
  • Communicates sponsor logistics and deadlines for all events to sponsors, tracks deliverables, and follows up on outstanding items.
  • Audits reports for non-payment or missing information pertaining to sponsors, advertisers, and corporate partners.
  • Assists with the creation of sponsor surveys and compiles requested information to include in post-event reports.
  • Obtains pricing on sponsored promotional items such as attendee bags, notebooks, etc.
  • Acts as department contact for all customer service issues pertaining to sponsorship, advertisers, and corporate partners.
  • Works closely with staff and vendors on various projects as assigned.
  • Performs related duties and responsibilities as required.

Qualifications:
Excellent communication skills, both verbal and written.
Strong people skills.
Strong presentation skills.
Competent in Microsoft Office and Outlook.
Initiative-taking and results driven.
Ability to work flexible hours
Ability to travel by vehicle or air as required

Minimum Experience Requirements

Baccalaureate degree in a related field. CMP or CEM certification preferred
Prefer 1-3 years work related experience
Previous work in an association environment preferred
Solid understanding of tradeshows and/or sponsorship programs
Experience with Salesforce, Cadmium and Asana preferred
Ability to work flexible hours
Required travel (15% - 20% annually)

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