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Health Information Management Specialist
3 months ago
Lives Change Here We are GROWING…Columbia River Mental Health Services provides comprehensive behavioral health and recovery services that transform the lives of children, adults and families in the communities of SW Washington. We are the largest and oldest not-for-profit provider of mental/chemical dependency treatment in southwest Washington with 200 employees and a history dating back to 1942.
Our Mission: Providing behavioral health and recovery services that transform the lives of children, adults, and families in the communities of SW Washington.
Why Work Here?
CRMHS offers AMAZING benefits aside from health and wellness (medical/dental/vision etc.) Work life balance benefits: 12 total paid holidays per year, including 3 paid floating holidays available upon hire, up to 24 days of PTO days in the first year and only increases from there Career development: $325 annual allowance for career development and education with an additional 40 hours of paid time off for career development/education And so many More
Starting Pay Range: $22.18 - $24.42/hour
Summary:
The Health Information Management Specialist is responsible in making certain that the documentation within the chart meets compliance with WAC, RCW, and other state and federal guidelines and that the codes assigned within the electronic health record (EHR) meet legal, federal and insurance regulations so that payments to services are easily obtained in a timely manner. The Health Information Management Specialist will assist Chief Policy and Compliance Officer (CPCO) by conducting routine audits of charts, which may include reviewing codes, documentation, and ensuring the evidence-based practices identified are showing properly within the note. The specialist will attend department and leadership team meetings to be a resource on compliance requirements and provide trainings to staff on confidentiality requirements, how to properly document interactions, and keep them informed on updates to state, federal, and agency changes.
Essential Job Responsibilities:
- Ensure that all charts have necessary paperwork to meet state and federal regulations
- Ensure HIPAA and 42 CFR part 2 compliance by auditing charts, reviewing reports, and training staff
- Review agency policy and procedures to ensure best practices and compliance with state and federal regulations
- Review client charts for accuracy of diagnoses and procedures and assign appropriate codes as needed
- Audit medical and behavioral health charts to ensure proper CPT codes, ICD10, HCPCS, documentation compliance, time documentation compliance, and interventions are properly documented, including evidence-based practices.
- Obtain any necessary clarification of information on the notes and charts to ensure correct coding, quality documentation, and compliance with state and federal regulations
- Maintain department best practice productivity and quality standards.
- Discuss confidentiality concerns with supervisor and staff and report unusual occurrences to Compliance officer.
- Run routine reports, develop tracking measures, and follow-up for department to ensure compliance with contracts, state and federal regulations and requirements.
- Auditing tasks as assigned
- Assist with any contract, state, insurance, or federal audits that occur
- Support the review and development of policies and procedures to meet contract, state and, and federal requirements.
- Provide back-up coverage for medical records for record release, reviewing court documents, and uploading documents to meet quality standards, as requested.
- Perform EHR compliance reviews and investigations
- Receive and review court documents from Crisis Center on clients that are on LRA (Least Restrictive Alternative)/Conditional Release program
- Attend team and leadership meetings to be a resource on compliance requirements
- This position has access to client information. Therefore, the employee agrees to be bound by HIPAA regulations.
- Use various programs, including CareLogic and Methasoft, to perform tasks
- Use various HIPAA and 42 CFR Part 2 compliant request tools, such as DocuSign and NeoCertified email
Non-essential Job Functions:
- Assist CPCO and Health Information Manager in other duties as assigned.
- Provide training to staff on all of the above job functions, as needed
- Adhere to all departmental and agency policies.
Education, Licensing and Experience:
- Associate degree required.
- Certification specializing in RHIT, CPC, or CCS preferred
- Experience working in a medical or behavioral health office setting required, with demonstrated understanding of quality documentation standards and state and federal confidentiality laws.
Competencies, Knowledge, Skills and Abilities:
- Proven proficiency in data entry, keyboarding, email, Microsoft Office Suite, and agency management systems required.
- Excellent Medical terminology skills.
- Working knowledge of ICD-10, DSM-IV, CPT, and HCPCS universal coding systems.
- Knowledge of Correct Coding Initiatives (CCI) compliance regulations required.
- Knowledge of HIPAA and 42 CFR part 2 regulations and requirements.
PER COMPANY POLICY - ALL HEALTHCARE EMPLOYEES MUST BE EITHER COVID-19 VACCINATED / HAVE A MEDICAL/RELIGIOUS EXEMPTION.
IF EXTENDED AN OFFER OF EMPLOYMENT WITHIN OUR COMPANY, CANDIDATE MUST PROVIDE PROOF TO BE COMPLIANT (COVID VACCINE CARD/MEDICAL OR RELIGIOUS EXEMPTION) IN ORDER TO COMPLETE THE HIRING PROCESS.
EQUAL EMPLOYMENT OPPORTUNITY
Columbia River Mental Health Services is proud to be an equal opportunity workplace. We are committed to diversity and inclusion, and we seek applicants from all backgrounds to join our teams. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor protected by law. We encourage our employees to bring their authentic selves to work and do not tolerate discrimination at the workplace.
