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Human Resource Clerical Assistant

3 months ago

Billings Metropolitan Area, United States St Johns Lutheran Ministries Inc Full time
Job DescriptionJob DescriptionDescription:

**Full-TIme Monday - Friday 8a - 5p**


SUMMARY: To provide effective, timely and quality processing of Human Resource department duties. Acts as an administrative assistant to the Human Resource department and assists supervisory and support staff as needed.


ESSENTIAL JOB FUNCTION: Information Management

  • Maintain personnel and employee medical files, both for active and inactive employees, including scanning terminated employee files into HRIS.
  • Conducts audits and follows-up on missing information.
  • Responsible for filing/recordkeeping system, including Federally required I-9 documentation.
  • Receive employment verifications, payroll verifications and prior employee’s requests for information, and garnishments.
  • Sends new hire report to State within mandatory timeframes.
  • Maintains security by producing new identification badges, updating badge access, and deactivating old badges, and replenishes supplies.
  • Keeps inventory of supplies needed and replenishes for the HR department.
  • Maintain/update/prepare new hire packets including paperwork, folders, and files, traditions and Supervisor training packets.
  • Tracking CPR, TB testing, infection control, and licensures for employees.
  • Maintain and audit personnel files monthly.
  • Track and request bonus checks and CNA class reimbursements.
  • Request payments for termed CNA students.
  • Assists Human Resources team with payroll and other duties as assigned.


ESSENTIAL JOB FUNCTION: Administrative

  • Represents the HR department with great customer service, including responding to reception desk to cover when the front desk is absent.
  • Assists new employees with online onboarding process.
  • Conducts new employee paperwork and Onboarding.
  • Assists in preparing and distributing the monthly employee calendar and employee newsletter.
  • Assists with employee activities events and is a part of the Employee Recognition Committee.
  • Assists Employment Coordinator with references, filing, letter writing, and other duties as assigned.
  • Communicating New Hire Roundup.
  • Coordinate Wellness Program events, advertising, and tracking.


ESSENTIAL JOB FUNCTION: Safety

  • Obeys safety rules of St. John’s Lutheran Ministries.
  • Identifies, reports, and/or corrects obvious safety hazards.
  • Attends mandatory safety in-services.


ESSENTIAL JOB FUNCTION: Mission/Customer Service

  • Supports the growth and actively engages in the Eden Alternative philosophy, including a work environment with plants and animals.
  • Follows the St. John’s guidelines for Customer Service:

*Let the Mission be your guide

*Make eye contact and smile

*Greet & welcome each and every person

*Seek out personal contact

*Provide immediate service-listen & act

*Use appropriate body language at all times

*Be gracious to each & every person


ESSENTIAL JOB FUNCTION: Employee Responsibilities

  • Follows policy and procedures on tuberculosis testing.
  • Follows policy and procedures on annual influenza vaccinations.
  • Attends all mandatory in-services.
  • Performs other duties as assigned.
Requirements:

REQUIREMENTS:

Minimum Requirements: Knowledge and skills acquired through completion of high school. Two to three years office experience preferred.


Knowledge, skills, and abilities required:

  • Writing and editing skills.
  • Ability to coordinate and organize.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to gather and analyze statistical data and generate reports.
  • Skill in organizing resources and establishing priorities.
  • Ability to manage detail.
  • Highly computer literate with proficiency in Microsoft Office.
  • Ability to maintain confidentiality of records and information.


PHYSICAL DEMANDS: Requires minimal lifting, moderate bending, standing, walking, reaching and twisting. Extended periods of sitting.


WORKING CONDITIONS:

  • Normal office environment
  • Work involves exposure to plants and animals within the environment.


The examples of essential job functions identify the major duties and requirements for the performance of this job and do not identify all duties, responsibilities and requirements performed by positions in this class.