Office Coordinator

1 month ago

Nyack, United States Freixenet Mionetto USA Full time
Job DescriptionJob Description

POSITION SUMMARY

The Office Coordinator plays a central role in ensuring that everything in the office is running smoothly and efficiently from an operational perspective as well as maintaining a professional, neat office appearance. The Office Coordinator is the main point of contact to support office employees and should be a professional, helpful and welcoming presence.

RESPONSIBILITIES:

  • Work with CEO/CFO/COS/HR to implement best practices, policies and procedures to ensure all general office areas (i.e. kitchen, bar area, conference rooms and meeting spaces) remain functional, neat, and without clutter. Create new ideas for increased efficiency, sustainability and functionality.
  • Ensure office machines and equipment are functional and appropriate staff is trained for use.
  • Provide employee training in any office systems or functions when necessary. Support and work closely with all departments.
  • Manage office communications including reception TV screens, inter-office email communication, company-wide communication, and other forms as needed.
  • Welcome and assist guests/visitors when they arrive at the office and provide general support. Maintain coverage of front desk and act as first impression for those entering the suite.
  • Create, plan and execute company events and activities for the Human Resources team to improve and enhance the employee experience. Produce event calendar (including HR training, wine tastings, holiday party, etc…)
  • Order office supplies and snacks and select best vendor for pricing and service. Handle supply requests and maintain inventory.
  • Manage relationship with external vendors (Staples, cleaning service, building management, etc…) to ensure proper equipment, supplies, best pricing and service.
  • Creation of standards and procedures, general project management
  • Office space design and décor when applicable and manage capital expenditures for the office.
  • Projects and assistance per request from Chief of Staff.
  • Other duties and projects as needed.

COMPETENCIES

  • Strong multitasking, organizational, analytical and communication skills
  • Dedicated, team player
  • Detail oriented
  • Observant, ability to work independently and take initiative

REQUIREMENTS

  • A minimum of 2 years of Office Management/Executive Assistance experience required
  • Experience in the Alcohol Beverage Industry or a Hospitality Background a Plus
  • Strong Word, Excel and PowerPoint skills

COMPENSATION & BENEFITS:

  • Base salary range: $55,000/yr.- $60,000/yr. exact compensation may vary based on skills and experience.
  • Medical, Dental, Vision plans
  • Matching 401(k)
  • Generous PTO (Paid Time Off)
  • Short and long-term disability
  • Employee Wine Allowance
  • Many more...

Freixenet Mionetto USA is an Equal Employment Opportunity Employer.

Freixenet Mionetto USA, the US subsidiary of Henkell Freixenet, offers a comprehensive portfolio of premium, iconic sparkling wine brands from renowned producers around the world. Led by quality and innovation, the company ranks in the top six sparkling wine companies in the US and is #1 globally.

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